About this role
Academics Plus Charter Schools, Inc. (APCSI) is seeking qualified applicants for the position of a 210 Day Administrative Assistant. LOCATION: WORK SCHEDULE: Monday-Friday, 7:05am-3:35 pm, 8 Hours per day, 210 Days per school year. *The daily schedule may vary depending on the needs of the school. QUALIFICATIONS:
• High School Diploma/GED
• Two years of general office or secretarial experience involving frequent public contact.
• Successful completion of the pre-employment background checks.
REPORTS TO: Principal
JOB GOALS: The administrative assistant should be able to perform a variety of secretarial and administrative assistant duties to assist the Principal with administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information in support of school operations and activities; provide clerical accounting, attendance and/or health services in support of school operations as assigned. ESSENTIAL DUTIES & RESPONSIBILITIES:
• Performs a variety of clerical duties related to student attendance, registrar, accounting and recordkeeping activities as assigned by the position.
• Provides accurate reporting for daily attendance activities and update attendance data, verify excused and unexcused absences; process and verify student absence information from parents, teachers and others; issue admittance forms to students who are late or returning.
• Receives student enrollments, requests records from schools and Triand, enters and maintains student data in eSchool.
• Assists parents and students with HAC accounts.
• Initiates, screens and receives telephone calls; take, retrieve and relay messages as needed; serve as a liaison between the administrator, teachers, APCSI staff, outside agencies, students, parents and the public.
• Receives visitors; provides assistance or directs to appropriate staff,
• Exercises independent judgment in resolving a variety of issues; refer difficult issues to the administrator.
• Composes (independently or from oral instructions, notes or rough drafts) a variety of materials such as interoffice communications, forms, letters, memoranda, bulletins, lists, notices, work orders, requests, agenda items, notices, announcements, purchase orders, requisitions, flyers, schedules and other materials as assigned.
• Performs a variety of clerical accounting duties in support of school operations as assigned by the position; may collect, receive, process and account for incoming monies; prepare deposits as required.
• Prepares and maintains a variety of records, logs and reports related to assigned activities; establish and maintain filing systems; review, revise, edit, format and proofread a variety of documents and information.
• Inputs and updates a variety of data in an assigned computer system.
• Provides support to the health office as assigned by the position.
• Operates a variety of office equipment such as a calculator, copier, fax machine, typewriter, computer and assigned software.
• Receives, sorts, opens and distributes incoming mail, e-mail, packages and materials; prepares outgoing mail and materials for distribution.
• Communicates positively with students, parents, visitors and staff.
• Effectively and positively communicates orally and in writing.
• Maintains a positive attitude and represents the school in a positive manner at all times.
• All other duties as assigned.