About this role
The job of Executive Assistant serves as the Superintendent's primary assistant, providing executive operations support while coordinating, Board governance, communications, compliance activities, and strategic initiatives. This position serves as the organizational hub for the Superintendent's Office by monitoring district priorities, ensuring timely follow-through, and facilitating communication across departments. This position reports to the Superintendent. Position Category Confidential FLSA Status 220 Contract Days, Exempt Essential Functions
• Project & Operational Coordination
• Track action items from leadership meetings and Board meetings.
• Monitor completion of assigned tasks and follow up with district leaders to ensure timely completion of district priorities.
• Coordinate implementation of district initiatives by ensuring responsibilities are assigned, monitored, and completed.
• Anticipate operational needs and proactively assist the Superintendent in maintaining organizational efficiency.
• Identify potential barriers to implementation and assist departments in resolving issues before deadlines are missed.
Executive Operations Support
• Manage the Superintendent's calendar and appointments.
• Coordinate executive-level meetings, presentations, and special events.
• Prepare reports, presentations, research, and confidential documents.
• Represent the Superintendent's Office in communications with staff, families, agencies, and community partners.
• Maintain the highest level of confidentiality and professional judgment.
Board of Directors Support
• Prepare Board and Budget Committee agendas, packets, minutes, and supporting materials.
• Coordinate all Board and Budget Committee meetings.
• Maintain official Board records, policies, administrative regulations, Board manuals, and governance documents.
• Draft correspondence on behalf of the Board of Directors.
• Maintain Board member records, training documentation, and governance resources.
Board Governance & Policy Coordination
• Monitor policy updates from the Oregon School Boards Association (OSBA) and assist the Superintendent in establishing implementation timelines.
• Maintain a district-wide policy implementation tracking system.
• Provide the Superintendent with regular implementation status updates.
District Communications & Public Relations
• Serve as the district's primary coordinator for internal and external communications.
• Develop, edit, and distribute district communications including emergency notifications, press releases, newsletters, website content, and community updates.
• Coordinate district communications during emergency situations in collaboration with the Superintendent.
• Ensure consistent district messaging, branding, and public information across all communication platforms.
• Coordinate communications related to Board actions, district initiatives, grants, construction projects, celebrations, and special events.
• Maintain oversight of district website content to ensure information remains accurate, current, and accessible.
• Coordinate responses to public inquiries and media requests.
Data Reporting & Administrative Compliance
• Serve as the district's ODE Security Administrator by managing secure application access and user permissions.
• Monitor reporting deadlines and ensure assigned staff complete and submit reports accurately and on time.
• Coordinate administrative processes related to interdistrict student transfer requests.
• Coordinate the district's volunteer background approval process in accordance with Board policy and district procedures.
District Office Operations
• Coordinate the daily administrative operations of the District Office.
• Manage the District Office calendar, meeting schedules, and facility use.
• Coordinate use of District Office meeting spaces by staff and community partners.
• Coordinate office systems and workflows that support efficient district operations.
• Support executive leadership by coordinating administrative processes and organizational needs.
Knowledge, Skills & Abilities
• Exceptional organizational and project management skills.
• Excellent verbal and written communication skills.
• Ability to coordinate multiple complex projects simultaneously.
• Strong follow-through and attention to detail.
• Ability to establish priorities and consistently meet deadlines.
• Ability to work independently while collaborating effectively with others.
• High level of discretion and sound judgment when handling confidential information.
• Knowledge of Board governance, Oregon public meeting laws, and public records requirements.
• Knowledge of organizational systems, policy implementation, and administrative compliance processes.
• Experience coordinating public communications and emergency communications.
• Proficiency with Microsoft Office, Google Workspace, website content management systems, and web-based applications.
Education & Experience
• Associate's degree required; Bachelor's degree in Business Administration, Public Administration, Communications, Education, or a related field preferred. Equivalent combinations of education and experience may be considered.
• Minimum three years of progressively responsible experience in project coordination, executive operations, organizational administration, communications, or executive support, preferably in public education, local government, or another complex organization.
• Demonstrated experience coordinating multiple projects, managing competing priorities, and working with confidential information.
• Experience supporting executive leadership, governing boards, or senior administrators is preferred.
Apply To: https://sheridan.tedk12.com/hire/index.aspx Posted Inside: 07/15/2026 Closing Date: Until Filled Employment Dates: 2026/2027 school year Current Staff Application Requirements:
• TalendEd Recruit and Hire Internal Application & Letter of Interest
Outside Application Requirements:
• Application (thru TalendEd Recruit and Hire)
• Letter of Interest
• Resume
• 3 letters of Recommendation
• Copy of Transcripts
• Copy of Certification
Salary: Confidential position $23,737 to $28,367 (depending on experience) For More Information: Please contact Dorie Vickery at Sheridan School District Office by email [email protected] . Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008 (ADA). Individuals with disabilities may contact Human Resources at 971-261-6975 for additional information. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711. Equal employment opportunity and treatment shall be practiced by the district regardless of race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information if the employee, with or without reasonable accommodation, can perform the essential functions of the position.