About this role
Please note, this position works year round. Primary Purpose: To act as the administrative secretary for assigned department providing clerical services and managing office activities. Education / Certification:
• High School Diploma or GED is required.
Special Knowledge / Skills:
• Proficient skills in typing, word processing, and file maintenance.
• Ability to keep confidential information.
• Effective communication and interpersonal skills.
• Ability to make independent decisions.
• Ability to deal with the general public.
• Good organizational skills.
• Ability to use personal computer and software to develop spreadsheets, databases, word processing, PowerPoint (including Microsoft Office).
Experience / Other Requirements:
• Three years of clerical / office experience, preferably in a public education environment.
• Accounting or bookkeeping experience is preferred.
Major Responsibilities and Duties:
• Assist patrons/parents/employees who call or visit the office.
• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Receive, sort, and distribute mail and other documents to department staff.
• Types, proofreads, copies, files, and distributes all letters, documents, memos, and other communications for the department and administrators.
• Orders supplies for the department.
• Prepare monthly budget/expense report for department.
• Process purchase orders monthly for payment of contract services.
• Assist administrators on projects as needed.
• Keep up with changes in policy and procedures.
• Keep current all assigned files, documentation, & forms.
• Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.
• Other duties as assigned.
Supervisory Responsibilities: None.