About this role
MORGAN COUNTY SCHOOL DISTRICT RE-3 POSITION DESCRIPTION POSITION TITLE: Administrative Assistant REPORTS TO: Building Principal / Site Administrator WORK YEAR: 174 Days / 4 days per week POSITION SUMMARY: Assists the administrator in the organization and maintaining of operational routines and a positive efficient working environment. Has primary responsibility for essential record keeping and generating reports. ESSENTIAL FUNCTIONS/RESPONSIBILITIES:
• Maintains a schedule of appointments and makes arrangements for conferences and interviews.
• Organizes, schedules and supervises site or department office routines and functions.
• Performs confidential and regular bookkeeping and/or record keeping tasks associated with the specific site or department
• Gathers, organizes, stores and retrieves pertinent data as needed.
• Maintains confidential, regular, and computerized filing systems.
• Processes incoming and outgoing correspondence as instructed and appropriate.
• Places and receives telephone calls routes, and/or records messages.
• Acts as liaison between administrator and staff, students, patrons or the public.
• Operates business machines, computers and related office equipment.
• Maintains supplies and places orders as needed.
• Keeps up-to-date site or department policies and procedures.
• Keeps as well informed as possible about the school district's objectives, policies, plans and how the site or department implements and/or supports them.
• Performs such other duties as directed or required.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Interest in the education of youth in a public-school setting
• Proficiency in typing, computer operation and modern office practices
• Takes and transcribes dictation of various types, including correspondence, reports and notices
• Demonstrate effective English communication in both oral and written form
• Demonstrate pleasant, patient, outgoing, collegial interpersonal relationship skills
• Demonstrate initiative, organizational and time management skills
EDUCATION AND QUALIFICATIONS:
• High School Diploma
• Two years job experience as a secretary or graduation from a recognized secretarial school
• Such alternatives to the above qualifications as the administrator may find appropriate and acceptable