About this role
PROFESSIONAL SECRETARY II, 10.5 MONTHS/SCHOOL YEAR JACKSON ELEMENTARY 7:00 am - 3:30 pm * (see below) Current secretaries use the internal bidding process to apply. All other current district employees (not a secretary), or external applicants apply online by completing the external application. Entry Wage 2026-27, $19.64/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. *Hours may change - set by building to meet their needs Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)
• Maintain a calm, welcoming, professional office environment • Maintain confidentiality in all situations working with students, staff and parents. • Maintain Infinite Campus system for the purpose of student management - Register students, update records, assist with monitoring student attendance, and collect and enter service fees. • Utilize PC computer to create documents for building, parent letters and staff (word processing, Excel programs and Google Suite). • Maintain Cumulative Folders on Infinite Campus and use of DocuShare scanning process. • Request school records for in-coming students and process out records for students leaving. • Bookkeeping/Accounting: Use of In-Touch and Business Plus systems • Use of AESOP for guest teachers, including securing guest teachers. • Document student office referral calls. • Maintain all building personnel attendance records. • Responsible for staff payroll information and processing including Time Clock. • Order all building supplies, curriculum materials, and catalog orders. • Submit and process building C forms, invoices, and direct payments for the building. • Answer phone and accurately record and give messages. • Submit work orders for repairs for any office machines and equipment. • Direct office para-educator staff. • Create and distribute monthly school newsletter sent home to families. • Assist the nurse as needed including dispensing medications. • Other duties as assigned by principal. • Successful candidate must possess strong inter-personal skills with a proven record of building rapport with culturally diverse students and families to ensure each child reaches his/her full potential. • Good attendance and punctuality are a must to ensure that the duties and responsibilities of the job are performed successfully. • Must be willing to support and implement Davenport's multi-tiered system of supports (MTSS) for behavior, academics and SEBH. Physical Requirements of Position: (HBV Yes No) • Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds • Ability to withstand weather for outside activities. Ability to bend squat and kneel • Ability to hear and understand speech at normal levels in person and/or on the telephone. • Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone. • Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner. Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)
• Must have High School diploma or GED equivalency. • Ability to work well under pressure, establish priorities, and meet deadlines while maintaining a calm demeanor during stressful situations! • Attentive to detail and accuracy; good organizational and communication skills. • Ability to take initiative in identifying tasks to be accomplished. • Experience with diverse populations. • Skilled in use of IC, DocuShare, In-Touch, Business Plus, AESOP, Time Clock, Raptor, and Microsoft Office including Word and Excel • Have training or become trained in dispensing medication. The Davenport Community School District is an Equal Opportunity Employer.