About this role
This Guild position is a Central-based position located in Facilities Management on 1216 Dorchester Avenue, Dorchester, MA. The hours for this position are 8:00 a.m. to 3:45 p.m. Guild - PRINCIPAL ACCOUNT CLERK Grade 31 - Facilities Department Job Code: S30227 General Statement of Duties and Responsibilities: Responsible for the execution, maintenance, and control of all business processes associated with the Boston Public Schools Facilities Accounts Payable Department. Reports To: Director of Finance and Operations.
Duties and Responsibilities:
• Process voucher payments for materials, goods, services, and other non-salary expenditures.
• Serve as a backup for processing receipts in the BAIS Financial Systems.
• Reviews each invoice for accuracy and proper documentation and enters it into our systems and spreadsheets.
• Reviews and performs preliminary audits of various documents, including invoices, vendor statements, receipts, financial reports, accounts, and ledgers.
• Reviews and, if necessary, researches unpaid or aged invoices and processes them if approved for payment.
• Check the voucher and receipt status of all non-salary goods in BAIS Financial Systems.
• Communicate with vendors on invoices, receipt status, and payments.
• Assist with reconciling monthly statements and related transactions.
• Performs related duties, as requested by the supervisor, that are commensurate with the job classification.
Qualifications: Required:
• High school diploma or equivalency
• Basic computer skills, including Excel or Google Sheets, email, and database programs
• Knowledge of basic accounting principles
• Knowledge of clerical office practices and procedures
• Successfully completed appropriate coursework
• At least two years of basic accounting work experience or the equivalent
Location and Hours:
• Campbell Resource Center - Facilities Department Second Floor
• Monday - Friday 8:00 am - 3:45 pm
Position Type: Central Office