About this role
Key Responsibilities & Duties Set up, maintenance and management of hard and soft copy filing systems Administration support in the operation of the drop-in information service General maintenance of the Centre; room set up, organising, shopping/ supplies Identify, organise & update information and resources to ensure an efficient service Work with staff in setting up office directories for file & volunteer management Updating databases and Centre information as needed General secretarial duties, typing, minutes, photocopying, correspondence Support operation of room hire and outreach via bookings procedure and Centre calendar Support the delivery of designated projects and services as part of the Centre’s work plan. General Taking calls & messages Welcome & accommodate any visitors to the Centre Record calls and visitors to the Centre Provide administrative and clerical support to clients accessing the drop-in service Providing general information to members of the public Participate fully as a team member, cooperating with and supporting centre staff and management Ensure tasks are completed in an efficient and timely manner and that deadlines assigned are met centre materials and supplies as needed Organisation of project materials, equipment and resources for effective and efficient use by staff, volunteers and the community Support the access and use of the Centre as a resource to the community Adherence to all of the Centre’s policies & procedures Support the fulfilment of the Centre’s vision and mission in line with our core values Responsible for recording hours worked and keeping timesheets up to date Perform any other duties that may be deemed necessary by the Co-ordinator and/or Voluntary Board of Directors from time to time Key Skills Required Excellent organisational skills Attention to detail Computer skills desirable Communication skills Ability to multi task Ability to work off their own initiative Proactive and able to adapt to pieces of work as they emerge Competencies Microsoft office desirable Knowledge of email and internet desirable This is a development opportunity so previous education or training is not required for this position. Training and mentoring will be provided to support your career.. CE Scheme Skills