About this role
Job summary
The post holder will be a member of the administration team working under direct supervision of the Business Manager. This is a varied role with much of the work undertaken being highly confidential and of a sensitive nature.
The successful applicant will be an experienced and reliable individual who is able to deliver efficient financial processes for the practice using the Xero cloud based accounting system. They must have experience of banking, petty cash, purchase and sales ledger. A high level of accuracy is essential. They must also be able to provide efficient and effective administrative and coordination support for premises, facilities and operational compliance; ensuring that all routine maintenance, servicing and regulatory requirements are scheduled, recorded and completed in a timely manner.
This role involves working with the Business Manager and the Business Management Assistant, supporting the smooth day-to-day running of the organisation encompassing the areas of Finance and Facilities Management.
This is a part time position offering between 25 and 28 hours per week. The working pattern is flexible for the role and this will be agreed with the successful candidate.
Main duties of the job
The postholder will provide financial, administrative and operational support . Key responsibilities will include maintaining accurate financial records, processing invoices and reconciliations, managing income and expenditure records, stock ordering and control, supporting private work invoicing, and assisting with financial reporting.
The role will also coordinate facilities and premises management, including maintenance, servicing, health and safety compliance, booking of equipment testing, supplier and contractor liaison, and procurement of supplies. The successful candidate will maintain accurate records and schedules, support audits and projects, provide general administrative assistance, and work collaboratively with colleagues to meet the operational needs of the practice while maintaining confidentiality and professional standards.
About us
We are a dynamic and forward-thinking Practice; with a 'Good' CQC rating and we are extremely proud of the service we offer to our patients.
Our list size is around 11,400 but is increasing steadily. We are a training and teaching Practice and we play an active role in our PCN. Our Practice consists of 3 GP Partners, 1 ACP Partner, 6 GPs, an Advanced Clinical Practitioner, a Practice Nurse, 2 Nursing Associates, an HCA and GP Assistant. We have a Pharmacy Team consisting of a Senior Clinical Pharmacist and a Clinical Pharmacist. We also have 2 Patient Care Coordinators and a full complement of dedicated and professional Care Navigators and Administrative staff. We have an active PPG Group.
Our Practice has a strong Management Team consisting of a Business Manager, Practice Manager, Patient Services Team Leader and 2 Management Assistants alongside our 4 Partners.
We have a high social media presence with good reviews. We are also a designated Safe Place, Veteran Friendly accredited, Carers approved, Pride in Practice accredited and have a pro-active approach in supporting the LGBTQ+ community.
We are a multi-skilled team who work well together, we encourage growth and development in all areas. We enjoy Park Runs, fund raising events, afternoon teas and bi-Annual Get Togethers. We place a very high priority on the well-being and development of our staff.
Job description Job responsibilities
Please see the attached Job Description and Person Specification for full details of the Finance & Facilities Assistant.
Person Specification
Experience Essential
Experience of working within an office environment
Desirable
Experience of working with the general public Experience of working in a face paced ever changing environment NHS/Primary Care General Practice experience
Other Requirements Essential
An understanding, acceptance and adherence to the need for strict confidentiality Disclosure Barring Service (DBS) check
Desirable
Full UK driving licence
Skills Essential
Excellent communication skills (written and oral) Strong IT skills (generic) including powerpoint, word and excel Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment Xero or other cloud based accounting system skills Effective time management (Planning & Organising)
Qualifications Essential
Recognised AAT or equivalent financial qualifications (or equivalent /demonstrable experience) Good standard of education with excellent literacy and numeracy skills NVQ 3 or equivalent administration qualifications (or equivalent /demonstrable experience)
Personal Qualities Essential
Polite and confident Flexible and cooperative Excellent interpersonal skills Motivated and proactive Ability to use initiative and judgement High levels of integrity and loyalty Ability to work under pressure
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Newhall Surgery
Address Newhall Surgery
High Street
Newhall
Swadlincote
Derbyshire
DE11 0HU
United Kingdom
Employer's website https://newhallsurgery.com/ (Opens in a new tab)