About this role
Job summary
An exciting opportunity has arisen for an enthusiastic individual to join the Ambulance Operational Resourcing and Admin Team, working closely with the other Resourcing Administrators and Operational Service Managers, this busy and dynamic role would be suitable for someone with a keen eye for detail who is able to prioritise effectively and remain calm at all times.
We are looking for someone to work 30 hours per week, Monday to Friday during normal office hours. Working as part of a small team you will be primarily responsible for maintaining the rosters for the Ambulance Emergency Service, ensuring vacant shifts are covered and keeping the Optima system updated with any changes.
Please contact Lisa Houghton by email in the first instance if you would like further details about the role. ([email protected] )
We may close this advert early if we receive sufficient numbers of applications so we advise applying as soon as possible if you are interested in joining our team.
Main duties of the job
The post holder is responsible for central administration within the Isle of Wight Ambulance Service and supporting the Ambulance Managers through effective delivery of admin and rostering systems
Key elements of the role are;
In conjunction with the Ambulance Managers , maintain effective administration systems within the Ambulance Service. Assist to the financial wellbeing and sustainability of the Ambulance Business Unit through effective allocation of resources Ensuring the accuracy of rostering systems for the recording of sickness, annual leave and training for all departments covered by the Resourcing Administrators.
About us
The Isle of Wight NHS Trust serves a population of approximately 150,000 residents, making the services we offer variable and personalised with a flexible approach to our service users.
Working for our Trust brings a variety of benefits, including an on-site day nursery, cycle-to-work scheme, discounts at local businesses and gyms, and the opportunity to hire the Trust's beach hut in Ryde. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.
The isle of Wight is a unique and stunning gem of the south coast off England, a short ferry journey from Portsmouth and Southampton, with journey times taking from as little as 10 minutes. London can be reached in 90 minutes by rail from Southampton or Portsmouth. The Island offers an amazing coast line with beautiful countryside, year round events, festivals and award winning attractions.
Our 2024-2029 'Working Together, Improving Together' strategy sets out our objectives for the next 5 years, setting the framework for our collaboration to deliver our vision of working together to deliver excellence in care for our patients and communities.
Job description Job responsibilities
Join our dedicated Ambulance Service team and play a key role in supporting frontline operations. As a Resourcing Administrator, you will provide central administrative support, working closely with Operational Station Managers and the Clinical Operations Manager to ensure the effective delivery of administrative and rostering systems.
Key responsibilities include maintaining efficient administration processes, supporting resource allocation to promote financial sustainability, and ensuring the accuracy of MAPS systems for recording sickness, annual leave and training records. This is an excellent opportunity for an organised, detail-focused individual with strong administrative and IT skills who enjoys working in a fast-paced environment and contributing to high-quality patient care.
Apply now and help support the teams that make a difference every day.
Person Specification
Qualifications Essential
Qualification to NVQ level 3 in Business Administration or other relevant subject or equivalent knowledge gained through a combination of experience and short courses. 4 GCSEs at grade A-C to include Maths and English RSA 3 qualified
Experience Essential
Knowledge of Ambulance Services administrative and business processes Advanced use of IT packages or equivalent experience Knowledge and understanding of the HealthRoster staff roster system
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Isle of Wight NHS Trust
Address Ambulance Station, St Mary's Hospital
Parkhurst Road
Newport, Isle of Wight
PO30 5TG
United Kingdom
Employer's website https://www.iow.nhs.uk/ (Opens in a new tab)