About this role
*About the company*
Anova Fertility & Reproductive Health is the premier fertility health centre in Canada exclusively focused on reproductive medicine and women?s health. Since 2016, we have built a reputation as the leader in innovation, education, and communication for best-in-class, inclusive, humanized fertility and reproductive care. Anova is known for its collaborative and holistic approach, leveraging an award-winning, multidisciplinary team of healthcare professionals, including Reproductive Endocrinologists, OB/GYNs, Family Physicians, Physician Assistants, Nurses, and other specialized healthcare professionals. Our high-functioning team provides exceptional patient care through advanced fertility treatments and personalized treatment plans.
*About the position*
We are seeking a proactive, organized, and adaptable HR Administrator to join our team at our North York corporate office. This role is a key member of the People & Culture function and will provide end-to-end HR support across the organization. The ideal candidate is resourceful, highly organized, and thrives in a fast-paced environment.
This position requires someone who can balance day-to-day HR operations while maintaining the highest level of confidentiality, accuracy and professionalism. Reporting directly to the Director of HR, the HR Administrator will play a key role in maintaining a positive employee experience while supporting the business through efficient and confidential HR practices.
*Main Duties & Responsibilities*
_General_
* Provide support across all areas of HR operations, including recruitment, onboarding, offboarding, employee relations, HR administration, and compliance. * Act as a trusted point of contact for employees, ensuring a positive employee experience and promoting a healthy workplace culture. * Maintain and safeguard employee records with the utmost confidentiality. * Support HR projects and initiatives to enhance organizational efficiency, culture, and engagement.
_Role-Specific_
*Recruitment & Onboarding*
* Manage full-cycle recruitment, including drafting and posting job descriptions, screen resumes, coordinate interviews, and support the selection process. * Prepare and issue employment offers, contracts, and onboarding documentation. * Facilitate smooth onboarding and orientation for new hires, ensuring a positive first-day experience.
*Employee Relations & Offboarding*
* Act as a first point of contact for employee relations, escalating issues to the HR Director as appropriate. * Provide guidance to employees and managers on HR policies and best practices. * Support employee engagement activities and initiatives that foster a positive culture. * Manage offboarding process including exit interviews, documentation, and system updates.
*HR Administration & Operations*
* Maintain company asset records and monitor inventory of onboarding equipment and supplies. * Maintain the employee communication SharePoint site to ensure information is accurate, current, and accessible. * Maintain employee files with accuracy and confidentiality. * Prepare HR reports and track metrics to support decision-making. * Assist in developing and implementing HR policies and procedures. * Leverage MS365 Suite, Teams, and workflow automation tools to improve HR processes. * Administer the performance management process and ensure accurate and timely documentation. * Support special projects and HR initiatives as assigned by the HR Director.
*Qualifications and Requirements*
* Minimum 2 years? experience in Human Resources. * Post-secondary education in Human Resources, Business Administration, or a related field (HR Diploma or Degree). Equivalent experience will be considered. * Proficiency with MS365 applications, including SharePoint, Teams, and workflow automation. * Strong organizational and multitasking skills with the ability to meet deadlines. * Demonstrated ability to work with high autonomy, integrity, and confidentiality.