About this role
Brxton Masonry is seeking an experienced Office / Accounts Payable Administrator to keep our office, financial, and safety records running smoothly. This role processes all incoming invoices, maintains accurate A/P records, reconciles the company VISA statement, enters time-sheets for payroll and supports general office & project administration. The position is full-time flexible with a comprehensive compensation package, with opportunity for growth through added responsibilities aligned with increased compensation. Key Responsibilities-Manage mail and couriers; scan, print, and copy documents-Order office supplies and coordinate office equipment maintenance-Answer phones and forward messages as necessary-Maintain files and general filing systems-Data entry and spreadsheet maintenance -Maintain project files, both electronic and hard copy-Assist with monthly project billing by assembling documents for signing and sending per contract instructions-Create job safety binders for site use-Arrange accommodations and parking for projects as needed-Enter safety data and file safety documents-Maintain and update safety procedure documents as directed-Assist with tender submissions and help build proposals occasionally -Maintain purchase order files (paper and electronic); create electronic POs as requested-Enter vendor invoices into the accounting program and record A/P transactions accurately-Review vendor statements and follow up as needed-Reconcile the VISA statement each month using Excel, and enter transactions into the accounting program-Set up and maintain vendor accounts -Enter hours worked by field staff into the time keeping system under the direction of the payroll administrator, supporting accurate and timely payroll processing-Process hire ons, terminations, wage adjustments