About this role
<p style="margin:0.0cm 0.0cm 8.0pt;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:arial, helvetica, sans-serif">This position will provide operational support to the Human Resources & General Affairs Department (HGD), particularly in compensation and benefits administration, tax and social insurance compliance, expatriate administration, staff engagement activities, and general administration support, ensuring efficient and compliant HGD operations. </span></p> <p style="margin:0.0cm 0.0cm 8.0pt;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:arial, helvetica, sans-serif"><strong>Key Responsibilities</strong></span></p> <p style="margin:0.0cm;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:arial, helvetica, sans-serif"><strong>1. Compensation, Benefits, Tax and Insurance Administration</strong></span></p> <ul style="margin-top:0.0cm;margin-bottom:0.0cm" type="disc"> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Support monthly payroll preparation, calculation and verification.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Assist in personal income tax (PIT) calculation, declaration, annual finalisation and related reporting.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Administer social, health and unemployment insurance registrations, contributions and reconciliations.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Prepare payroll, tax, insurance and employee benefits reports as required by management and regulatory authorities.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Maintain payroll and benefits records, ensuring accuracy and confidentiality of employee information.</span></li> </ul> <p style="margin:0.0cm;text-align:justify;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:arial, helvetica, sans-serif"><strong>2. Visa and Work Permit Administration</strong></span></p> <ul style="margin-top:0.0cm;margin-bottom:0.0cm" type="disc"> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Take charge of visa, work permit, temporary residence card and other immigration-related matters for expatriate employees.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Coordinate with employees, vendors and relevant authorities to ensure timely application, renewal and compliance.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Monitor expiry dates and maintain proper records of all immigration-related documents.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Prepare periodic reports relating to expatriate administration.</span></li> </ul> <p style="margin:0.0cm;text-align:justify;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:arial, helvetica, sans-serif"><strong>3. Staff Engagement and Employee Support</strong></span></p> <ul style="margin-top:0.0cm;margin-bottom:0.0cm" type="disc"> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Support the planning and organisation of staff engagement activities hosted by the Human Resources & General Affairs Department, including staff events, team-building activities, wellness programmes and branch-wide initiatives.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Coordinate logistics, communications and vendor arrangements for employee events.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Assist in promoting employee participation and engagement initiatives.</span></li> </ul> <p style="margin:0.0cm;text-align:justify;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:arial, helvetica, sans-serif"><strong>4. General Administration Support</strong></span></p> <ul style="margin-top:0.0cm;margin-bottom:0.0cm" type="disc"> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Provide support for day-to-day HRGA administrative and operational matters.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Assist in onboarding and offboarding activities.</span></li> <li style="margin-bottom:0.0cm;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Support document management, filing and record maintenance.</span></li> <li style="margin-bottom:0.0cm;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Assist in coordinating office administration and other HRGA projects as assigned.</span></li> </ul> <p style="margin:0.0cm;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:arial, helvetica, sans-serif"><strong>Requirements</strong></span></p> <ul style="margin-top:0.0cm;margin-bottom:0.0cm" type="disc"> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">University degree with minimum 2–3 years of relevant experience, preferably in Human Resources and Administration functions.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Strong practical experience in Compensation & Benefits (C&B), including payroll, personal income tax and social insurance administration.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Experience in handling visa, work permit and expatriate administration is preferred.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Good understanding of Vietnamese labour, tax and social insurance regulations.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Proficient in Microsoft Office applications, particularly Excel.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Strong attention to detail, accuracy and confidentiality.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Good communication, coordination and interpersonal skills.</span></li> <li style="margin-bottom:0.0cm;text-align:justify;margin-top:0.0cm;margin-right:0.0cm;line-height:115%;font-size:12.0pt;font-family:arial, helvetica, sans-serif"><span style="font-family:arial, helvetica, sans-serif">Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</span></li> </ul>