About this role
<p style="margin:0.0in;font-family:Calibri;font-size:11.0pt"><span style="font-weight:bold">Purpose & Overall Relevance for the Organization</span></p> <p style="margin:0.0in;font-family:Calibri;font-size:11.0pt">This position is responsible for the execution of administration tasks for the service lines noted below on a timely and accurate manner:</p> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Hiring Administration</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Exit Management</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Organizational Data Management</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">People Data Management</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Time and benefit Management</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Employee Inquiries</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Other country specific processes administration</span></li> </ul> <p style="margin:0.0in;font-family:Calibri;font-size:11.0pt"><span style="font-weight:bold"> Key Responsibilities</span></p> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Ensure the completion of all administrative tasks of the defined services on an accurate and timely manner;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Ensure the process is implemented by following the standards completely;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Ensure operation compliance with legal requirements and internal policies;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Escalate the process issues, risks and updates to team leader on a timely manner;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Assist line management and employees by providing advice on relevant HR policies and by providing access to personnel information as required;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Continuously improve HR processes by undertaking regular reviews administered through the SAP and assisting in reviews administrative systems and procedures.</span></li> </ul> <p style="margin:0.0in;font-family:Calibri;font-size:11.0pt"> <span style="font-weight:bold">Key Relationships</span></p> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Direct Reporting Line GBS Dalian HRS PA Manager</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Internal Relationships </span></li> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="circle"> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Functional Teams</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Country HR Leadership and Business Partners</span></li> </ul> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">External Relationships HR Services Vendors</span></li> </ul> <p style="margin:0.0in;font-family:Calibri;font-size:11.0pt"> <span style="font-weight:bold">Knowledge, Skills and Abilities</span></p> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Excellent knowledge of MS-Office applications;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Experience with business computing solutions, ideally also with Success Factors;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Good service mindset and self-motivated;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Strong mindset in process improvement and continuous efficiency;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Good team player, good communication and interpersonal skills;</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Detail-oriented.</span></li> </ul> <p style="margin:0.0in;font-family:Calibri;font-size:11.0pt"> <span style="font-weight:bold">Requisite Education and Experience / Minimum Qualifications</span></p> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Minimum of 1 year of relevant work experience in a similar function for a multi-national company</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Undergraduate degree or equivalent professional experience</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Basic knowledge of the Japanese business needs, company rules, law and HR regulations</span></li> <li style="margin-top:0.0;margin-bottom:0.0;vertical-align:middle"><span style="font-family:Calibri;font-size:11.0pt">Good command of Japanese, written/spoken English is a plus</span></li> </ul>