About this role
Education: College/CEGEP. Asset languages: Mandarin. Work setting: Education. Health care institution, facility or clinic. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Assist with staff consultation and grievance procedures. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team. Direct and control daily operations . Evaluate daily operations . Open and distribute mail and other materials. Plan and organize daily operations. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Manage contracts. Manage training and development strategies. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Recruit and hire workers and carry out related staffing actions. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Computer and technology knowledge: Electronic medical records. Google Docs. MS Excel. MS Outlook. MS PowerPoint. MS Word. Electronic scheduler. Adobe Photoshop. SharePoint. Social Media. MS Office. Adobe Acrobat Reader. LinkedIn. Electronic mail. Technical terminology: Medical. Business. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Large workload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Screening questions: Do you meet the language requirements listed in the job posting for the position (English or French)?. Employment terms options: Shift. Experience: 2 years to less than 3 years. Employment terms options: Day.