About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Overview</b></H2> </div><div><p>The Officer / Senior Officer - Leasing Administration is responsible for managing all leasing administration functions to support the Leasing and Leasing Marketing teams. This role involves handling tenancy-related matters, maintaining accurate records, and ensuring efficient administrative processes.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Responsibilities</b></H2> </div><div><p><strong>Administrative and Clerical Support</strong></p> <ul> <li style="list-style-type:disc"> <p>Provide general administrative and clerical support to ensure smooth daily operations for leasing and marketing activities across retail portfolios.</p> </li> <li style="list-style-type:disc"> <p>Assist with office administration tasks as required.</p> </li> </ul> <p><strong>Tenant Interaction and Customer Service</strong></p> <ul> <li style="list-style-type:disc"> <p>Greet guests and handle general inquiries professionally.</p> </li> <li style="list-style-type:disc"> <p>Address daily leasing inquiries and manage tenancy matters promptly.</p> </li> </ul> <p><strong>Tenancy Documentation</strong></p> <ul> <li style="list-style-type:disc"> <p>Prepare tenancy contracts and related documents with accuracy.</p> </li> <li style="list-style-type:disc"> <p>Regularly update and maintain the leasing system to ensure data integrity.</p> </li> <li style="list-style-type:disc"> <p>Manage billing and monitor the payment status of rental collections.</p> </li> <li style="list-style-type:disc"> <p>Prepare monthly accounts receivable reports for management review.</p> </li> <li style="list-style-type:disc"> <p>Ensure timely completion of month-end closing activities and reporting.</p> </li> </ul> <p><strong>Enquiry and Collaboration</strong></p> <ul> <li style="list-style-type:disc"> <p>Handle daily leasing inquiries and coordinate with internal teams to resolve issues.</p> </li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Requirements</b></H2> </div><div><ul> <li style="list-style-type:disc"> <p>At least 4 years’ experience in leasing administration or related fields</p> </li> <li style="list-style-type:disc"> <p>Proficiency in leasing systems and Microsoft Office applications (e.g., Word, Excel)</p> </li> <li style="list-style-type:disc"> <p>Strong communication and interpersonal skills</p> </li> <li style="list-style-type:disc"> <p>Attention to detail and ability to handle sensitive financial data with confidentiality</p> </li> <li style="list-style-type:disc"> <p>Strong organizational and multitasking skills</p> </li> <li style="list-style-type:disc"> <p>Good command of both spoken and written English and Chinese</p> </li> </ul></div></div></div>