<img src="https://www.kiwirail.co.nz/assets/Careers/Photos/Seek-Aug23_900x321-a.jpg?vid=6"> Procurement Specialist – fixed term <a href="https://www.kiwirail.co.nz/assets/Careers/Sarah/Procurement-Specialist-PD-v3.pdf?vid=4">Position Description</a> <ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Provide specialist advice and assistance</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Contribute to KiwiRail’s Procurement Strategy</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Fixed term to January 2027, Auckland based, potential for extension</li> </ul> He kōrero mō mātou | About us: At KiwiRail, we connect New Zealanders sustainably, powering economic growth and ensuring vital freight and passenger services run smoothly. Our mission, "Stronger Connections, Better New Zealand," highlights our dedication to sustainability and community well-being. Our people make KiwiRail exceptional. By fostering a diverse, inclusive, and supportive workplace, we empower everyone to contribute their best. If you’re passionate about innovation and safety, we’d love to welcome you aboard. He whakamārama mo te tūranga mahi | About the role: As a Procurement Specialist for Group Procurement, you'll play a key role in the Auckland Commercial Team. The role ensures we meet all governance requirements and follow government regulations as we perform category management and systems analytics functions. The person in this role will analyse complex data and business processes, create Power BI dashboards, write clear business documentation, and perform procurement functions with the Government Electronic Tendering System (GETS) for the end-to-end source to contract process. You'll work closely with the business, the procurement team, and internal governance stakeholders to execute procurement activity that keeps our rail system safe, efficient, and up-to-date. Key accountabilities include: <ul style="margin-top:5.45pt;margin-bottom:0.0cm"> <li style="margin:5.45pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Category Support <ul style="list-style-type:circle;margin-top:3.8pt;margin-bottom:0.0cm"> <li style="margin:3.8pt 15.95pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Support the Procurement and Process Improvement Manager with developing category strategies and multi-year initiative plans.</li> <li style="margin:3.8pt 22.45pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Analyse and deliver category / spend insights to business stakeholders with a focus on total cost of ownership, cost modelling and other factors.</li> <li style="margin:2.6pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Drive improvements in data management to improve category management and spend insights.</li> </ul> </li> <li style="margin:2.6pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Sourcing Management <ul style="list-style-type:circle;margin-top:2.85pt;margin-bottom:0.0cm"> <li style="margin:2.85pt 43.25pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Gather business requirements for Sourcing from Business Stakeholders</li> <li style="margin:2.85pt 43.25pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Conduct sourcing activity (EOI, RFP etc.), evaluation of responses and facilitate moderation meetings.</li> <li style="margin:3.8pt 23.0pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Make Supplier recommendations to business stakeholders based on evaluation outcomes.</li> <li style="margin:3.55pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Negotiate with vendors to achieve optimal commercial, TCO and risk outcomes.</li> <li style="margin:2.9pt 66.45pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Support drafting commercial contracts or variations with appropriate KPIs and risk management clauses.</li> <li style="margin:3.8pt 25.8pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Collaboratively develop change management plans to ensure suppliers are setup for successful delivery.</li> </ul> </li> <li style="margin:2.6pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Supplier Relationship Management</li> <li style="list-style:none;margin:3.55pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif"> <ul style="list-style-type:circle;margin-top:3.55pt;margin-bottom:0.0cm"> <li style="margin:3.55pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Support with categorisation and management of suppliers.</li> <li style="margin:5.15pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Raise invoice queries / discrepancies with suppliers and follow through to resolution.</li> </ul> </li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Risk Management and Sustainability <ul style="list-style-type:circle;margin-top:3.8pt;margin-bottom:0.0cm"> <li style="margin:3.8pt 34.8pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Identify Supplier risks are through the Procurement process and develop plans collaboratively with business stakeholders to mitigate supplier risk.</li> <li style="margin:3.55pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Proactive management of contract expiry and contract data.</li> </ul> </li> <li style="margin:2.65pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Procurement Processes and Systems <ul style="list-style-type:circle;margin-top:3.5pt;margin-bottom:0.0cm"> <li style="margin:3.5pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Perform SIPOC business process modelling and create process analysis reports</li> <li style="margin:3.0pt 0.0cm 3.0pt 0.0px;line-height:12.0pt;font-size:10.0pt;font-family:Arial, sans-serif">Extract data from SAP and analyse results</li> <li style="margin:2.6pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Develop PowerBI dashboards and Excel reports for business use</li> <li style="margin:2.6pt 0.0cm 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Develop Sharepoint Registers and simple databases for storing and analysing data</li> <li style="margin:2.9pt 54.2pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Assist in developing tools to support the Group Procurement team </li> <li style="margin:3.8pt 26.2pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Analyse data using fact based and statistical methods for modelling, cleansing, and data quality improvement</li> <li style="margin:2.85pt 73.55pt 0.0cm 0.0px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif">Ad hoc investigations and audit support as directed by the Procurement and Process Improvement Manager</li> </ul> </li> </ul> Ngā pukenga e rapu nei mātou | What (skills) you will bring: <h2 style="margin:0.0cm 0.0cm 10.0pt;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif;color:black">Knowledge and experience</h2> <ul style="margin-top:10.5pt;margin-bottom:0.0cm"> <li style="margin:10.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You're skilled in business data analysis and business process analysis and modelling</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You will have 5+ Years of experience in a similar role in a Strategic Procurement function</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You have familiarity with SAP, and Maximo functions with relate to Purchasing, Vendor and Material Master</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You know how to investigate issues and how to visualise complex data for stakeholders</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You understand the products and services which we Procure</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You can understand how KiwiRail interacts with other agencies and the Government</li> </ul> <h3 style="margin:0.05pt 0.0cm 0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:#051b22;font-weight:normal">Ways of working / Work-related qualities</h3> <ul style="margin-top:10.45pt;margin-bottom:0.0cm"> <li style="margin:10.45pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You communicate well at all levels, including making presentations to key stakeholders</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You make good decisions and are politically aware</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You're flexible and practical</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You focus on customers' needs</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You have a commercial mindset</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You value diversity and help create an inclusive workplace</li> </ul> <h3 style="margin:2.0pt 0.0cm 0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:#051b22;font-weight:normal">Other Requirements</h3> <ul style="margin-top:10.45pt;margin-bottom:0.0cm"> <li style="margin:10.45pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You can pass regular drug and alcohol screenings</li> <li style="margin:3.55pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You have a current and valid NZ Driver's Licence</li> </ul> <h3 style="margin:2.0pt 0.0cm 0.0cm;font-size:12.0pt;font-family:Arial, sans-serif;color:#051b22;font-weight:normal">Qualifications</h3> You need either: <ul style="margin-top:5.55pt;margin-bottom:0.0cm"> <li style="margin:5.55pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You have a relevant degree in business or data analysis related topics</li> <li style="margin:3.5pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You have a post tertiary education experience</li> <li style="margin:3.0pt 0.0cm 3.0pt 19.6px;line-height:12.0pt;font-size:10.0pt;font-family:Arial, sans-serif;text-indent:0.0667px">You have actual experience with PowerBI development, Excel reporting, Sharepoint, and SAP</li> </ul> And <ul style="margin-top:5.4pt;margin-bottom:0.0cm"> <li style="margin:5.4pt 0.0cm 0.0cm 19.6667px;line-height:normal;font-size:10.0pt;font-family:Arial, sans-serif">You ideally will hold some relevant industry certifications</li> </ul> Nōu te rourou | What's in it for you: <ul style="margin-top:0.0cm;margin-bottom:0.0cm"> <li style="margin:0.0cm 0.0cm 0.0cm 32.7334px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif;text-indent:4.3333px">Competitive remuneration plus 4% KiwiSaver employer co-contribution</li> <li style="margin:0.0cm 0.0cm 0.0cm 32.7334px;line-height:115%;font-size:10.0pt;font-family:Arial, sans-serif;text-indent:4.3333px">5 weeks’ annual leave pro rata</li> </ul> Kua rite, kia rite | Ready to Make a Difference? Rā aukati | Applications Close: 29 July 2026

Procurement Specialist - fixed term (Auckland, KiwiRail Ltd, NZ, 1051) @ KiwiRail LTD

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