About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Description</H2> </div><div><p><span style="font-family:'times new roman', times, sans-serif">A leading player in the residential property market, Aramark Property is the largest dedicated Property Management firm in Ireland and has in excess of 600 properties under management and +160 staff working in the Property Management division.</span></p> <p><span style="font-family:'times new roman', times, sans-serif">To assist the team in the management of a residential portfolio comprising a mix of residential apartment blocks, OMC’s, PRS schemes.</span></p> <p><span style="font-family:'times new roman', times, sans-serif">The property administrator will work closely with the property managers to assist them in carrying out their property management responsibilities such as:</span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Responsibilities</H2> </div><div><ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Liaising with owners and tenants by email and phone.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Liaising and organising access with contractors.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Updating Building Management Software with notices, budgets, essential information.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Preparing Annual reports and AGM packs.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Assisting in the arrangement of Directors Meetings, Annual General Meetings and Extraordinary General Meetings.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Arranging repairs and maintenance with contractors and setting up appointments, via Building Management Software.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Management of cyclical maintenance certifications and updating of PPM Schedules in conjunction with the property managers.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Liaising with on site personnel.ie janitors or caretakers to follow up tasks.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Preparing reports for all stakeholders and management.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Preparing reports and minutes and to assist the residential property team with property administration tasks as might arise.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Shared Residential Department phone reception duties.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Other departmental or company administrative duties as may be required.</span></li> <li style="margin:0.0cm 0.0cm 8.0pt 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Assisting the Department Director with new business pitch tenders.</span></li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Qualifications</H2> </div><div><ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Have experience in a property environment ideally in property and tenancy management administration.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Strong communication and organisation skills.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Positive, energetic, and motivated individual.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Must have a solution focused attitude.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Proficiency in MS Excel, Word, PowerPoint, SharePoint, Smartsheets and Outlook.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Experience in Blockman & BuildingLink or other Property Management Software preferable.</span></li> <li style="margin:0.0cm 0.0cm 8.0pt 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">A team player with excellent attention to detail.</span></li> </ul> <p style="margin:0.0cm 0.0cm 8.0pt;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"> </p> <p style="margin:0.0cm 0.0cm 8.0pt;line-height:115%;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:'times new roman', times, sans-serif"><strong>WHAT YOU RECEIVE IN RETURN </strong></span></p> <ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">A positive, supportive, and flexible work environment.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">An opportunity to progress, should you so wish.</span></li> <li style="margin:0.0cm 0.0cm 8.0pt 0.0px;line-height:115%;font-size:12.0pt;font-family:'times new roman', times, sans-serif"><span style="font-family:'times new roman', times, sans-serif">Excellent remuneration.</span></li> </ul></div></div></div>