About this role
<div> </div> <div> <p> </p> <p>At <strong><span style="color:darkorange">KWS Vegetables</span></strong>, we are looking for a <span style="color:darkorange"><strong>Management Assistant</strong></span> to support our Research Management Team in <span style="color:darkorange"><strong>Wageningen</strong></span>. In this varied role, you will coordinate administrative, financial, facility, IT, and organizational activities, acting as a key point of contact for the local office and ensuring efficient day-to-day operations.</p> <p> </p> <p><span style="color:darkorange"><strong>Your Responsibilities:</strong></span></p> <p>As Management Assistant, you will play a central role in supporting the Research organization by:</p> <ul type="disc"> <li>Coordinating invoice processing through xFlow, ensuring accurate booking and approval of invoices, and collaborating closely with Controlling to maintain high-quality financial processes.</li> <li>Supporting the Research Management Team with a wide range of administrative activities, including Employee Central (HR) processes.</li> <li>Organizing meetings, business travel, workshops, and events for members of the Research Management Team.</li> <li>Managing office purchasing through approved vendors and procurement tools, including CPH.</li> <li>Acting as the local IT coordinator by organizing laptops, software, mobile phones, and other equipment for employees and interns.</li> <li>Coordinating logistics activities, including preparing shipping labels, arranging courier services, and receiving and distributing parcels for the Research department.</li> <li>Supporting facility management by serving as the main contact for external service providers, building management, cleaning services, and office-related suppliers.</li> <li>Ensuring local policies, safety standards, and company culture are maintained within the Wageningen location.</li> <li>Acting as the local coordinator for compliance-related topics, including data protection and sustainability reporting (Cority).</li> <li>Supporting the Legal department by coordinating document authentication, collecting signatures, and managing communication with external notaries.</li> <li>Serving as a key point of contact for the Global Business Operations (GBO) and other internal stakeholders.</li> </ul> <p> </p> <p><span style="color:darkorange"><strong>Your Profile:</strong></span></p> <p>You are a service-oriented professional with excellent organizational skills and a strong ability to manage multiple priorities. You enjoy working with a variety of stakeholders and take ownership of ensuring processes are completed accurately and efficiently.</p> <p>You bring:</p> <ul type="disc"> <li>Previous experience in administrative, office management, management assistant, executive assistant, or similar coordination role.</li> <li style="font-weight:bold"><strong>Fluency in spoken and written English and Dutch.</strong></li> <li>Excellent organizational and planning skills with strong attention to detail.</li> <li>A proactive, hands-on, and solution-oriented approach.</li> <li>Strong interpersonal and communication skills with the ability to collaborate across different teams and functions.</li> <li>High levels of integrity, discretion, and professionalism when handling confidential information.</li> <li>Confidence working independently while also being an active team player.</li> <li>A critical mindset with a continuous improvement approach.</li> <li>Flexibility and the ability to prioritize in a dynamic, entrepreneurial environment.</li> </ul> <p> </p> <p>We look forward to receiving your application!</p> </div>