About this role
<p style="margin-bottom:11.0px"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:#000000"><strong>Annual Wage Range:</strong> $88,992.00 - $122,364.00 <br><strong>Other Compensation: </strong>Eligibility for the Short-Term Incentive program and other applicable bonuses <br><strong>Benefits:</strong> </span><a style="color:#0563c1;text-decoration:underline" href="https://grace.com/people-and-careers/benefits/us-employee-benefits-summary/"><span style="color:#000000">U.S. Employee Benefits Summary (grace.com)</span></a><span style="color:#000000"> </span></span></span></p> <p style="margin-bottom:11.0px"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.</span></p><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Description</b></H2> </div><div><p style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">We are hiring an Executive Assistant to join our team to support the Chief Finance Officer (CFO). This role will have the primary responsibility of effectively managing the CFO’s and VPs time and act as liaison between the Finance, Procurement and Global Business Services team members, executives across the Grace Leadership Team, including the Corporate Functions and Business Segments, external stakeholders (owners, investors, rating agencies, banking partners) and others.<br><br></span><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">You must have prior experience working independently, making effective decisions to solve problems that require a sense of urgency, at times with limited information. You should be forward-thinking and have a long-term planning view to the work and ability to anticipate the CFO’s needs. Prior experience leading projects and events along with playing a leadership role, in a highly visible position, on behalf of the CFO is also needed</span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Responsibilities</b></H2> </div><div><ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the CFO’s organization.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Represent the company in a mature, flexible, and professional manner, as an initial point of contact for employees, visitors, customers, executives, and others.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Arrange international and domestic business travel; create itineraries and agendas; schedule flights, transportation, lodging; coordinate calendars, appointments, meeting/event arrangements, and submit and track expenses.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Prepare presentations for various stakeholder meetings.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Prepare routine correspondence, reports, forms/documents, department filings presentations, agendas, minutes, etc. May be required to prepare from rough draft or general verbal instructions. Must be able to prepare complex correspondence that requires high attention to detail.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Member of the Grace Leadership Team Exec Admin Group and Monthly Admin Group Meetings and disseminate important information. Part of Exec Admin team back up coverage, specifically providing support/back-up to the CEO’s EA.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Work on special projects, e.g. visa applications.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Provide admin support to other members of the Leadership Team as needed</span></li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Required Qualifications</b></H2> </div><div><ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Excellent verbal and written communications skills.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Required to work with highly confidential information.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Self-starter with advanced Word, PowerPoint, Excel, SAP, and Outlook skills. Digital & AI literacy is a plus.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Ability to multitask, flexible, trustworthy, and technologically advanced.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Must be detail oriented, have excellent organizational skills, manage multiple tasks, and work well under pressure.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">H.S. Diploma with a minimum of 10 years of experience supporting a C-Level Business Leader to include working for a global company.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Experience coordinating international travel and using global systems (Concur, Ariba).</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black"> <p style="margin:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="color:azure"><span style="font-size:10.0pt;font-family:Arial, sans-serif">#LI -TC1</span><span style="font-size:10.0pt;font-family:Arial, sans-serif"> </span></span></p> </li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Preferred Qualifications</b></H2> </div><div><ul> <li style="font-size:10.0pt;font-family:arial, helvetica, sans-serif;color:black"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif;color:black">B.S. Degree</span></li> <li style="font-size:10.0pt;font-family:arial, helvetica, sans-serif;color:black"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif;color:black">SAP</span></li> <li style="font-size:10.0pt;font-family:arial, helvetica, sans-serif;color:black"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif;color:black">Strong project management experience to include event coordination.</span></li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Benefits</b></H2> </div><div><ul> <li style="color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Medical, Dental, Vision Insurance Life Insurance and Disability Grace Wellness Program Flexible Workplace</span></li> <li style="color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Retirement Plans</span></li> <li style="color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">401(k) Company Match</span></li> <li style="color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Paid Vacation and Holidays</span></li> <li style="color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Parental Leave</span></li> <li style="color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Tuition Reimbursement</span></li> <li style="color:black"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Company Donation Match Program</span></li> </ul></div></div></div><p><span style="color:#000000"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.</span></span></span></p>