About this role
<p style="margin:0.0in -22.55pt 0.0in 0.0in;text-align:center;font-size:10.0pt;font-family:Tahoma, sans-serif"><strong><span style="font-size:11.0pt;font-family:Verdana, sans-serif">CEYLON COLD STORES PLC</span></strong></p> <p style="margin:0.0in -22.55pt 0.0in 0.0in;text-align:center;font-size:10.0pt;font-family:Tahoma, sans-serif"><strong><span style="font-size:11.0pt;font-family:Verdana, sans-serif;color:navy"> </span></strong></p> <p style="margin:0.0in -22.55pt 0.0in 0.0in;text-align:center;font-size:10.0pt;font-family:Tahoma, sans-serif"><strong><span style="font-size:11.0pt;font-family:Verdana, sans-serif;color:navy"> Executive - Human Resources </span></strong> </p> <p style="margin:0.0in -22.55pt 0.0in 0.0in;text-align:center;font-size:10.0pt;font-family:Tahoma, sans-serif"><strong><span style="font-size:9.0pt;font-family:'Times New Roman', serif;color:navy"> </span></strong></p> <p style="margin:0.0in;font-size:10.0pt;font-family:Tahoma, sans-serif"><span style="font-size:9.0pt;font-family:Verdana, sans-serif">Ceylon Cold Stores PLC (CCS), manufacturer of Elephant House Soft Drinks and Ice Creams is a leading consumer food company in Sri Lanka. CCS is a subsidiary of John Keells Holdings PLC.</span></p> <p style="margin:0.0in;font-size:10.0pt;font-family:Tahoma, sans-serif"> </p> <p><span style="font-size:9.0pt;font-family:Verdana, sans-serif">The company is seeking a suitable candidate to fill the position of <strong>Executive - Human Resources</strong>. The position exists to manage labor and staff related IR & legal matters, salary administration & HR operational functions of all non-executive staff of the company and man power employees within statutory and organizational guidelines with the objective of ensuring that all HR matters pertaining to non-executives are taken care of and a smooth work flow is achieved within organizational & statutory guidelines</span></p><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Responsibilities</H2> </div><div><h3><span style="font-size:10.0pt">Employee Lifecycle Administration</span></h3> <ul> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Prepare and issue employee-related documentation including appointment letters, retirement notices, termination letters, resignation acceptance letters, service certificates, salary particulars, increment letters, and other employment correspondence.</span></li> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Maintain and update employee records, personal files, and HIVE system data for manual and clerical employees.</span></li> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Coordinate annual increments, merit increments, upgrades, gratuity payments, and other employee-related transactions with the Finance Department.</span></li> </ul> <h3><span style="font-size:10.0pt">Manpower Planning and Contract Workforce Management</span></h3> <ul> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Coordinate manpower planning and deployment in line with factory operational requirements.</span></li> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Liaise with supervisors and manpower suppliers to ensure adequate staffing, attendance verification, contract renewals, and compliance with grooming and FMCG workplace standards.</span></li> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Verify manpower attendance and facilitate monthly payment processing through Finance.</span></li> </ul> <h3><span style="font-size:10.0pt">Employee Welfare, Facilities, and Vendor Management</span></h3> <ul> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Ensure the smooth operation and administration of employee welfare facilities, including the canteen, welfare shop, medical center, linen room, and holiday bungalows.</span></li> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Monitor and renew service contracts for outsourced facilities and other vendors.</span></li> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Coordinate employee welfare initiatives, including uniforms, safety items, employee benefits, and welfare schemes.</span></li> </ul> <h3><span style="font-size:10.0pt">Employee Relations and HR Operations</span></h3> <ul> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Handle employee grievance management and disciplinary matters, including obtaining statements, conducting preliminary investigations, and preparing inquiry summaries.</span></li> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Administer staff welfare programs such as PF loans, the Funeral Aid Scheme, holiday notices, and other employee support initiatives.</span></li> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Prepare payment notices and coordinate related activities with Finance, EFC, and Group HR.</span></li> </ul> <h3><span style="font-size:10.0pt">Reporting and Holiday Bungalow Administration</span></h3> <ul> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Prepare periodic HR and workforce reports for management, including absenteeism and manpower-related reports.</span></li> <li style="font-size:10.0pt"><span style="font-size:10.0pt">Manage holiday bungalow reservations, payments, correspondence with bungalow keepers, contract renewals, and all related administrative activities for company holiday bungalows.</span></li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Person Specifications</H2> </div><div><ul> <li style="text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif"><span style="font-size:9.0pt;font-family:Verdana, sans-serif">Degree in Human Resources Management or equivalent with 1-2 years HR experience together with Diploma in Personnel Management.</span></li> <li style="text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif"><span style="font-size:9.0pt;font-family:Verdana, sans-serif">Broad understanding of the FMCG industry manpower operations and different types of labor related processes.</span></li> <li style="text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif"><span style="font-size:9.0pt;font-family:Verdana, sans-serif">Knowledge in Sri Lankan Labor Law, Market/Industry Norms, Industrial Relations and Labor Legislations.</span></li> <li style="font-size:12.0pt;font-family:'Times New Roman', serif"><span style="font-size:9.0pt;font-family:Verdana, sans-serif">Possesses strong business acumen with the ability to build high-performing teams, think analytically, and drive innovation. Demonstrates excellent communication, adaptability, and negotiation skills, along with sound decision-making and problem-solving abilities. Highly organized with strong planning capabilities and keen attention to detail.</span></li> </ul></div></div></div><p><span style="font-size:9.0pt;font-family:Verdana, sans-serif">If you are confident that you possess the above requirement, please send your cv, which includes the names of two non-related referees. Click on the advert now to join our team via Elephant House Careers site.</span></p>