About this role
Job summary
An opportunity has arisen for a motivated Administrative Assistant to join the Medicines Management Team at Powys Teaching Health Board. This role offers an opportunity to develop NHS administrative experience within a supportive and collaborative team environment.
You will be surrounded by experienced Medicines Management Team colleagues with the PA to the Chief Pharmacist providing line management and professional support. You will be a highly valued member of the team, and we will provide appropriate development and training opportunities.
The post offers a permanent part time role. There is flexibility available regarding how many days these hours are worked over.
Main duties of the job
To provide routine clerical and administrative support to the Medicines Management Team, assisting in the effective day-to-day running of the office and supporting the delivery of the service across Powys Teaching Health Board.
The post holder will undertake a range of administrative duties including organising meetings, maintaining records and filing systems, preparing documents and correspondence, and responding to routine enquiries from staff and external organisations. The role will support the Personal Assistant to the Chief Pharmacist and wider Medicines Management Team to ensure administrative processes operate efficiently and information is recorded and communicated accurately.
The post holder will work within established procedures and guidance, prioritising their own workload and escalating issues to the Personal Assistant or relevant manager where required. The role requires good organisational skills, attention to detail and the ability to communicate effectively with colleagues and stakeholders across the Health Board and partner organisations.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Powys is cited as being a wonderful place to live and work; a rural health setting where you can personally and professionally grow, where patients are at the heart of care provision. If you are an ambitious professional in search of job satisfaction, Powys is the place to be. Whatever your career aspirations, we are committed to supporting and developing you.
Powys Teaching Health Board is responsible for meeting the health and wellbeing needs of the population of Powys. Powys is the largest county in Wales with Snowdonia to the North and the Brecon Beacons to the South, the spectacular scenery is something to behold. Working in partnership, we commission and provide award-winning hospital, community, mental health and learning disability services, so our portfolio is varied and diverse. We are proud to offer patients an unrivalled level of care and range of careers for professionals who want to make a real difference.
Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and Knowledge Essential
NVQ 3 or equivalent qualification or relevant experience Experience of using computer-based management information systems Experience and an ability to prepare detailed reports Experience of using computer software programmes
Desirable
Experience of working in an environment where both tact and diplomacy has had to be used Knowledge of the structure and operation of the Health Board
Experience Essential
Advanced Keyboard Skills equivalent to RSA 2/3 Excellent communicator at all levels within and outside an organisation including an ability to communicate effectively with patients and members of the public
Skills and Attributes Essential
Demonstrate PTHB Values Excellent verbal and written communication skills Identify, prioritise and work to short deadlines Work without supervision to achieve the objectives of the post Design and layout reports, forms and other documents to a high quality and appropriate format Take accurate minutes Collate and undertake a basic analysis of data Prepare information for meetings and seminars Communicate clearly and succinctly, both orally and written
Desirable
Some ability to speak, read and/or write Welsh, or an eagerness to learn.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Powys Teaching Health Board
Address PTHB Headquarters, Bronllys
Bronllys Hospital
Bronllys
LD3 0LU
United Kingdom
Employer's website https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)