About this role
Job summary
HR Coordinator
Woking / Hybrid Working | Full Time | Permanent | £28,000£30,000 DOE 9am - 5pm with set days in the office 2/3 per week
Are you an organised and people-focused administrator looking to develop your HR career? We are looking for a proactive and professional HR Coordinator to join our growing People Team.
This is a fantastic opportunity for someone with strong administrative experience who enjoys working in a fast-paced environment and supporting colleagues across the full employee life-cycle.
As HR Coordinator, you will provide essential support across recruitment, on-boarding, HR administration, compliance, training coordination and employee support. Youll work closely with managers and the wider People Team to ensure a smooth and professional HR service is delivered across the organisation.
Main duties of the job
Key responsibilities include:
Supporting recruitment campaigns, advertising vacancies and coordinating interviews Preparing contracts, offer letters and on-boarding documentation Managing HR records and maintaining HR systems accurately Supporting compliance processes including DBS checks, right to work checks and mandatory training Assisting with payroll administration and employee changes Providing first-line HR advice and administrative support Supporting employee wellbeing initiatives and HR projects What Were Looking For
We are looking for someone who is highly organised, approachable and able to manage multiple priorities effectively.
Essential requirements:
Minimum of 2 years administrative experience
About us
North West Surrey Integrated Care Services (NICS) is a GP Federation working collaboratively with GP practices across North West Surrey to deliver innovative, high-quality healthcare services for local communities. We are committed to supporting patients, practices and staff through partnership working, service development and continuous improvement.
Job description Job responsibilities
The HR Coordinator will be primarily responsible for ensuring that all recruitment and HR related administrative duties are completed in a timely and accurate manner, and act as the first point of contact for employee enquiries on recruitment, training and policies. The HR Coordinator will manage the on boarding process and provide information and assistance throughout the employment life-cycle.
NICS Human Resources (HR) Coordinator will undertake a variety of HR administrative duties and lead on recruitment, on boarding and off boarding. This will include organising Occupational Health referrals, DBS, Immigration and compliance checks and undertaking spot checks on employee records.
Key responsibilities
Recruitment and Retention
Liaise with People Manager regarding vacancies, appropriate advertisement channels and selection methods
Arrange the placing of advertisements, liaising with recruitment agencies as necessary
Process all applications including acknowledging, rejection letters, invitations to interview, setting and arranging interview timetables
Ensure that eligibility to work in the UK for all employees has been checked and request updates for visas due to expire
Issue contracts of employment and complete other new starter documentation and processes including payroll and HR system
Keep up to date with changes to the immigration system
Maintain oversight of the generic recruitment email and respond to internal and external recruitment related enquiries or requests and provide assistance as required
Provide support and basic advice to line managers on Recruitment and Retention.
Advertise jobs, collate applications, create shortlists and perform basic screening
Co-ordinate interviews and tests
Prepare offer letters, contracts and other documentation ensuring these are clear, concise and follow the required template Undertake compliance checks in relation to the recruitment of staff
Maintain accurate and timely records of personnel-related data via People HR
Assist supervisors in performance management procedures
Hold exit interviews as required ensuring clear records and escalate to the People Manager for collation
Respond to variations to terms and conditions ensuring these are clear and concise, ensuing all relevant records are updated on People HR.
Calculate annual leave entitlements for staff and add to People HR
Maintain HR metrics, template letters, HR recruitment tracker
Maintain a register of Immunisations and health screening for all employees and that gaps are escalated to the People Manager and relevant managers Learning and Development
Assist managers in ensuring that mandatory training and Annual Appraisals are completed for all employees and actions arising from these supported effectively
Liaise with employee on training requirements.
Add external training to Bluestream as required.
Employee Relations
Support welfare and work risk assessments, sickness and absence reviews and promote our Employee Assistance Programme, Optima.
Support employee relations casework, including disciplinary, grievance and performance related matters
Assist with first day Induction for new starters
Provide basic advice and signpost to relevant HR policies and procedures
Schedule meetings, interviews, and other events as requested
Take accurate minutes of key events such as sickness and absence reviews, maternity meetings and other meetings as required
Respond to any queries/requests for support from employees in a timely manner and escalate employee related concerns to the senior HR managers.
Employment Legislation
Keep up to date with developments in employment legislation and HR best practice to ensure that continuous development and improvement to the service offered to customers.
Staff engagement
Assist with the undertaking ad hoc employee surveys/questionnaires/audits as required Project Work
To lead and participate in appropriate HR projects as required. This may include projects identified as supporting the business plans and objectives of the Partnership
Produce and submit reports and metrics on HR activity as required. Payroll
Ensure that any information required to enable the finance to work effectively is accurate and provided in a timely manner to meet deadline
Escalate any payroll concerns to the finance team.
Other
Participate in HR meetings and training sessions as appropriate
Liaise with other departments as required
Demonstrate a commitment to own personal CPD. This will involve maintaining and updating personal HR knowledge and skills so that a high quality service is provided
Undertake any other duties as directed which are consistent with the role being undertaken. Please note that these duties are not exhaustive. They are subject to on-going review in conjunction with the post holder and the changing needs of business.
Person Specification
Qualifications Essential
Minimum of 2 years administrative experience Strong IT skills, including proficiency in Microsoft Word, Excel and Outlook Excellent written and verbal communication skills Good organisational skills and attention to detail Ability to handle confidential information professionally CIPD Level 3 qualification (or willingness to work towards) Previous HR and/or recruitment administration experience Good knowledge of recruitment, onboarding processes, HR systems and basic employment law The ability to work independently and collaboratively within a team
Desirable
Experience working within healthcare, primary care or NHS environments Experience using HR systems such as People HR Experience supporting learning and development activities
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name North West Surrey Integrated Care Services
Address Dukes Court
Woking
Woking
Surrey
GU21 5BH
United Kingdom
Employer's website https://www.nicsfed.co.uk/ (Opens in a new tab)