About this role
AbbVie Switzerland is looking for an Executive Assistant to provide high-level administrative, organizational, and coordination support to the General Manager, the Affiliate Leadership Team (ALT), and the Country Affiliated Team (CAT).
This role plays a key part in ensuring smooth day-to-day operations, supporting internal communications and meetings, and contributing to selected strategic projects across the affiliate.
Key Responsibilities
Support to the General Manager
Manage administrative tasks, including travel and expense arrangementsOversee the day-to-day administration of the General Manager’s officePlan and coordinate meetings, visits, and business exchangesOrganize all-employee town halls, virtual meetings, and related logisticsSupport culture and communications activities in collaboration with External AffairsReview contracts and purchasing documents, and create purchase orders to support approvalsAdminister corporate legal documents and processes, including Powers of Attorney and Annual ReportsSupport crisis management administration and liaise with EMEA Regional SecurityCoordinate CAT meetings, including agenda preparation and minute takingSupport to the Affiliate Leadership Team
Support the onboarding of new ALT membersPlan and coordinate ALT meetingsPrepare agendas and minutes for ALT meetingsProvide administrative and organizational support to the HR and Finance teams, as well as selected business leaders, including the Market Access Director, External Affairs Director, and Compliance ManagerCoordinate in-house assistant meetingsSelected Strategic Projects
Take ownership of selected key affiliate projects, which may vary depending on business needs. Examples include:
Leading the organization of AbbVie Well-being WeekSupporting company-wide conferences and cycle meetingsCoordinating the company awards process, including nominations in collaboration with the ALT Commercial education or equivalent professional qualificationMinimum 3 years of experience in a senior administrative role, preferably in pharma or a similar environmentStrong customer focus and service mindsetExcellent time management and prioritization skillsAbility to perform well under pressure and handle stress with professionalismBusiness fluent in German, English, and FrenchStrong understanding of company business and operations is a plusCritical Skills Required
Excellent communication skillsHigh level of integrity and discretionStrong organizational skills with the ability to anticipate needs and plan aheadFlexibility in managing changing priorities and workloadsAbility to balance multiple priorities effectivelySelf-driven, detail-oriented, and proactiveAble to adapt to different stakeholder levels and senioritiesSolutions-oriented mindsetComfortable making decisions and acting in ambiguous situations with limited information AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
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