About this role
AML/KYC SENIOR OFFICER Department: Fund Admin – AML/KYC Responsibilities (how we will measure success) • Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business • Responsible of a portfolio of investors for AML/KYC onboarding process • Making sure every file is duly monitored and that appropriate actions are taken for incomplete KYC file, including, but not limited to reminders, phone calls and organisation of meetings • Prepare relevant checklist in line with the investor profile and update database • Keep your portfolio updated and provide regular feedback to your Line Manager • Participation to client meetings. • Support all other IQ-EQ departments, provide and share KYC/AML expertise during day to day business, (e.g. support with the onboarding of new clients taking in charge the KYC side) • Responsible of a portfolio of investors for AML/KYC onboarding process; • Making sure every file is duly monitored and that appropriate actions are taken • Receive, investigate and answer emails/ queries from internal and external parties in a timely manner. • Prepare relevant checklist in line with the investor profile and category • Participation to clients meetings. Tasks (what does the role do on a day-to-day basis) • Analysis of the KYC files with the screening and updating database • AML/KYC preparation, analysis, set-up of the investors' file and identification of main issues • Answer emails/queries from internal and external parties in a timely manner • Assess the level of risk inherent to each investor to determine a risk-based approach in line with IQ-EQ internal policy • Effective and efficient communication of AML and regulatory information • Organise meeting with different stakeholders (Clients, Client Directors, Compliance) and support other departments • Be the point of contact and provide support to Transfer Agent Team and Fund department in general • Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business • Review KYC on investors during periodic review • Identify the main risks in relation with the monitoring of existing clients. Escalate the risks to the Line Manager and Compliance • Escalation process to Group Risk & Compliance (PEP, HIGH…) • Provide support to the Business during preparation of escalation process to group Risk & Compliance (PEP, REP requests) • Preparation of Key Risk Indicators • Answering to regulatory requests including the completion of the annual AML questionnaire • Participation to the various Audit missions and to provide supporting documents for internal and external AML audits • Attendance to Board meeting when and if required • Providing advice to the Management and to the staff on AML/legal related matters • Training of new joiners and advanced training such as new regulations, AML, new process etc • Perform name screening and file review as 2nd line of defence and supervise the reviews done by Officer and Junior team members • Participate to the internal Meeting to share experiences and information/projects within the department • Setting up action plan if situation remains blocked despite several reminders for incomplete investor files and regular follow-up with the team members on their project status • Supervise tasks performed by other officers which are related to Funds Clients and share experiences and knowledge within the department • Maintain an appropriate AML Program (including documented policies and procedures) • Regulatory watch related to AML matters and fund industry • Emphasize and strengthen the 1st line of defence culture within IQ-EQ during day to day activities • Taking part of a good governance model for IQ-EQ • Support all other IQ-EQ departments, provide and share KYC/AML expertise during day to day business, (e.g. support with the onboarding of new clients taking in charge the KYC side, support provided based on different SLA) • Receive, investigate and answer emails/ queries from internal and external parties in a timely manner. • Be the point of contact for Transfer Agent Team and Fund department in general • Emphasize and strengthened the 1st line of defence culture within IQ-EQ during day to day activities • Effective and efficient communication of all AML and regulatory information to the TA team and other departments; • Review KYC on investors when escalated to compliance or during periodic review • Provide assistance and expertise to the TA Team whenever necessary (set-up of the investors' files with Transfer Agency checklist and procedures) • During Client onboarding - review of the KYC files for new clients and identification of main issues • During Lifecycle - review of the KYC files and identification of main issues • Attendance to the Acceptance Committee • Organise follow-up Meeting with different stakeholders (CDs, Delivery) in order to improve the quality of the follow-up and reduce the number of non-Compliant files • Identify the main risks in relation with the monitoring of existing clients. Escalate the risks to the Line manager • Providing advice to the Management and to the staff on compliance/legal related matters • Training of new joiners and advanced training such as new regulations, AML, new process etc... • Analysis of the KYC files with the screening and filing / input in the system • Provide support to the Business during preparation of escalation process to group Risk & Compliance (PEP requests, REP requests …) • Answering to regulatory requests including the completion of the annual AML questionnaire; • Perform Name Screening at 2nd level of Control within the Compliance department • Perform File review as 2nd line of defence and supervise the reviews done by Junior Compliance Staff • Participate to the internal Compliance Meeting in order to share experiences and information/projects within the department • Provide support and share experience and knowledge within the Compliance Department and particularly the Junio