About this role
IndustryStaffing and recruitment
Work ArrangementRemote (Philippines – Metro Manila or LATAM)
Job TypeFull-time
Work Schedule40 hours per week, Monday to Friday
Core hours: 9 AM – 5 PM EST
LocationsPhilippines (Metro Manila preferred), Latin America
About Pearl Talent:Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: Watch here
Why Work with Us?At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success.
Role Overview:The Sales Operations & Automation Associate will support the company’s sales and operational infrastructure by managing contracts, improving internal systems, building automations, and streamlining workflows across teams.
This role blends elements of sales operations,data analytics, legal coordination, process improvement, and AI implementation. We are specifically looking for someone with a paralegal or legal operations background who is comfortable reviewing agreements, identifying risks or inconsistencies, and helping build scalable systems using AI and automation tools.
You will work cross-functionally with sales, operations, leadership, and recruiting teams to ensure operational efficiency and process accuracy.
This is an ideal opportunity for someone who enjoys structure, systems, documentation, and solving operational bottlenecks through technology
.
Your ImpactImprove operational efficiency through AI-powered workflows and automationsSupport revenue operations by maintaining organized sales systems and contract workflowsReduce administrative friction across internal teamsIncrease process accuracy and compliance through strong documentation practicesHelp leadership scale operational infrastructure in a fast-growing environmentBuild scalable systems that save time and improve visibility across teamsCore Responsibilities (with percentage allocations)Sales Operations & CRM Discipline — 40%Own HubSpot hygiene end-to-end: clean up existing data, fill gaps, deduplicate records, enforce required fields, and maintain accurate pipeline stagesBuild and maintain weekly pipeline reports and ad hoc dashboards for leadership — deal velocity, stage conversion, revenue forecastingTrack pipeline activity, operational metrics, and process compliance using your data analysis skillsCreate and maintain SOPs and process documentation across the sales function Support handoff workflows between SDRs, AEs, and Account ManagementAI & Automation Implementation – 35%Audit and fix existing automations in HubSpotBuild new automations using Zapier and N8n with integrations to HubSpot, Slack, Google Drive, Google Docs, Anthropic (Claude), and ChatGPTIdentify manual, repetitive workflows across the sales org and propose automation solutions Use AI tools to improve operational efficiency: automated call note processing, pre-qualification flows, handoff workflows, contract status trackingContract Review & Legal Coordination — 15%Review client contracts in PandaDoc for completeness, accuracy, and riskHandle contract revision requests from clients and coordinate redlines and approvals Manage edge cases: NDAs, SOWs, and external contracts as neededMaintain organized legal documentation and recordsAdministrative & Cross-Functional Support – 10% Support leadership with operational coordination and ad hoc projectAbsorb the scrappy, manual admin work that keeps the sales org running — cleaning spreadsheets, fixing broken data, filling gaps. This is grunt work and it matters.Coordinate across Sales, Operations, Recruitment, and Marketing to ensure alignment and follow-throughRequirements
Must-Haves (Required)2–5+ years in sales operations, revenue operations, or operational support rolesHands-on experience building automations with Zapier, N8n, Make, or similar no-code/low-code tools — this is the non-negotiableStrong HubSpot experience: pipeline management, deal tracking, workflow building, reporting, and data hygieneExperience with data analysis, dashboard creation, and operational reportingComfortable working in fast-paced startup environments where processes don’t exist yet and you’re building them from scratchStrong written and verbal English communicationNice-to-Haves (Preferred)Experience with contract review (MSAs, NDAs, SOWs) or paralegal/legal operations background — not required, but significantly strengthens your candidacyExperience supporting US-based startups or clientsExperience building integrations between HubSpot, Slack, Google Drive, and AI tools (Claude, ChatGPT)Familiarity with PandaDoc or similar contract management toolsExperience creating SOPs and operational playbooks that other people actually follow
Benefits
What You’ll Gain: Monthly performance bonus Fully remote, forever Annual team retreat Unlimited PTO Real-world experience in recruitment marketing and sourcing A behind-the-scenes look at how we connect people with opportunities A supportive team that values your growth and ideas
Ready to Join Us? If you’re hungry to lead, build, and scale—and you’ve done it before—then this is the opportunity you’ve been waiting for. Apply now and help us build the world’s best recruitment team!