About this role
Position: Wholesale Operations Coordinator
Location: Remote
Employment Type: Full-Time
Type of contract: Independent contractor
Scope of the role:
We are looking for a highly organized, detail-oriented Wholesale Operations Coordinator to support and scale our growing retail and wholesale business. This role sits at the intersection of sales, operations, and retail marketing, ensuring that our brand shows up seamlessly across all retail partners.
You will play a critical role in managing day-to-day wholesale operations, supporting promotional execution, and building systems that improve visibility and performance across accounts.
Requirements:
1. Wholesale Operations
Serve as a key liaison between sales, marketing, and operations teams. Maintain and create systems to track deadlines related to retail needs (promotions, new launches, etc.) Identify and proactively resolve operational issues.2. Retail Marketing & Promotions
Support the execution of retail marketing initiatives and promotional calendars. Coordinate product launches, in-store activations, and seasonal campaigns. Ensure all retail partners are aligned with brand standards and timelines. Track promotional performance and provide insights. 3. Data, Reporting & Systems
Build and maintain dashboards to track wholesale performance and KPIs. Organize and manage data using Notion and Google Sheets. Leverage AI tools to streamline retail forms. Deliver weekly and monthly reports with clear insights and recommendations.
Qualifications
2–4 years of experience in wholesale, retail operations, or sales support Strong understanding of retail marketing and promotional calendars Highly organized with exceptional attention to detail Operational mindset with the ability to manage multiple moving parts Excellent written and verbal communication skills Proficiency in Notion, Google Sheets, and dashboard creation Comfortable using AI tools to improve efficiency and workflows Strong interest in retail, beauty, and brand building
What We’re Looking For
Thrives in fast-paced, high-growth environments Systems thinker who enjoys building structure and clarity Proactive problem solver who takes initiative Team player with a strong interest in retail marketing and brand execution
Bonus Points
Experience working with beauty, lifestyle, or CPG brands Familiarity with retail partners like Nordstrom, Credo, Ulta, etc. Experience managing wholesale platforms or EDI systems
Why Join Us
Be part of a fast-growing, culturally driven brand Opportunity to build systems and make a real impact Collaborative, entrepreneurial environment