About this role
Job Posting Title: Events Student Associate---- Hiring Department: School of Civic Leadership---- Position Open To: All Applicants---- Weekly Scheduled Hours: 15---- FLSA Status: Non-Exempt from FLSA---- Earliest Start Date: Immediately---- Position Duration: Expected to Continue Until May 16, 2027---- Location: AUSTIN, TX---- Job Details: General Notes Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.
Upholding the University’s motto—Disciplina Praesidium Civitatis, “Education is the guardian genius of democracy”—we advance The University of Texas at Austin’s mission to achieve excellence in education, research, and public service.
The University of Texas at Austin provides an outstanding benefits package to staff, including:
• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) • Vision, dental, life, and disability insurance options • Paid vacation, sick leave, and holidays • Teachers Retirement System of Texas (a defined benefit retirement plan) • Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) • Flexible spending account options for medical and childcare expenses • Training and conference opportunities • Tuition assistance • Athletic ticket discounts • Access to UT Austin's libraries and museums • Free rides on all UT Shuttle and Capital Metro buses with staff ID card
Purpose The Student Event Associate will support the Event Coordinator with event preparation, logistics, and operational support for school events hosted at the Littlefield Home (LFH), Flawn Academic Center (FAC), and occasional offsite locations. This position is ideal for students interested in event planning or hospitality.
Responsibilities
• Assisting with event setup and breakdown, including moving tables, chairs, signage, and event materials • Supporting faculty lunches and meetings, including beverage setup, catering assistance, replenishment, and post-event cleanup • Assisting with inventory management, supply organization, and receiving deliveries • Helping maintain the cleanliness, organization, and overall upkeep of event and shared spaces throughout the Littlefield Home and Flawn Academic Center • Receiving and coordinating vendor or catering deliveries as needed • Assisting with onsite event logistics and guest support at LFH, FAC, and occasional offsite events • Providing general operational and administrative support for the SCL Events team • Performing additional duties as assigned
Required Qualifications
• Strong organizational and communication skills • Ability to work independently and as part of a team • Dependable, professional, and detail-oriented • Comfortable performing physical setup duties and moving event materials • Flexible schedule with occasional evening event availability preferred
Salary Range $18.00/hr
Work Shift
• Approximately 8-15 hours per week
• Occasional weekends and evenings
Required Materials
• Resume • Fall 2026 registration schedule
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.---- Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs.---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
• E-Verify Poster (English and Spanish) [PDF] • Right to Work Poster (English) [PDF] • Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.