About this role
You desire impactful work. You’re RGA ready
RGA is a purpose-driven organization working to solve today’s challenges through innovation and collaboration. A Fortune 200 Company and listed among its World’s Most Admired Companies, we’re the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all.
A Brief Overview The Administrative Assistant will provide administrative and operational support to the Singapore Administration team and the wider office. This role is ideal for a hands-on, proactive individual who enjoys supporting a variety of tasks and contributing to a positive workplace environment.
The successful candidate will be adaptable, resourceful, and willing to take on both routine and ad-hoc responsibilities. As the Singapore office prepares for an upcoming office relocation, this role will also provide support on workplace projects and coordination activities as needed.
What you will do Office Administration & Team Support
• Support the day-to-day operations of the Singapore office. • Greet visitors and assist with reception-related duties when required. • Handle incoming calls, mail, courier services, and office correspondence. • Coordinate meeting room bookings and ensure rooms are prepared for meetings and events. • Maintain office, pantry, and stationery supplies, including inventory tracking and replenishment. • Keep shared office areas clean, organized, and presentable. • Assist with document filing, scanning, data entry, records management, and other clerical duties. • Update office calendars, directories, and administrative records. • Coordinate the printing of business cards and other office materials. • Provide backup support to the administration team during periods of absence or peak workload. Facilities & Vendor Coordination
• Liaise with building management, vendors, contractors, and service providers for maintenance and office services. • Assist in monitoring office equipment, facilities issues, repairs, and service requests. • Support office relocation, renovation, and workplace improvement projects. Employee & Administrative Support
• Assist with employee onboarding activities, including workspace setup and coordination with IT for new hires. • Support travel arrangements, accommodation bookings, and expense claim administration when required. • Assist with internal communications, team activities, and employee engagement initiatives. • Help coordinate company events, meetings, workshops, and celebrations. Finance & Asset Administration
• Assist with invoice processing, payment administration, and maintaining supporting documentation. • Support tracking of office assets and inventory records. • Maintain accurate filing of financial and administrative documents. Ad-Hoc Responsibilities
• Support miscellaneous administrative and operational tasks as required. • Run occasional office errands and assist with special projects. • Take ownership of assigned tasks and follow through to completion.
Qualifications Skills & Experience
• Diploma or equivalent qualification. • 2–3 years of administrative, office support, customer service, or coordination experience. • Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams). Personal Attributes
• Positive, enthusiastic, and service-oriented attitude. • Hands-on, proactive, and willing to assist with a broad range of tasks. • Adaptable and flexible in a fast-paced and changing environment. • Strong sense of responsibility and attention to detail. • Able to work independently while collaborating effectively with others. • Good communication and interpersonal skills. • Strong initiative and willingness to learn new skills. • Comfortable supporting office relocation and workplace projects. #LI-KW1
What you can expect from RGA:
• Gain valuable knowledge from and experience with diverse, caring colleagues around the world.
• Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought.
• Join the bright and creative minds of RGA, and experience vast, endless career potential.
We’re excited to get to know you and connect your unique skills with our global opportunities. To create a modern and seamless experience, we use artificial intelligence (AI) in parts of our preliminary screening process. This technology helps us personalize job recommendations, automate interview scheduling, evaluate candidates based solely on experience—without considering name, gender, or other personal details—and provide real-time answers through our chatbot. AI is used only during early screening and never makes hiring decisions. Your RGA recruiter will work closely with you every step of the way to ensure the process feels personal, thoughtful, and focused on you.