Event Coordinator @ Nshe

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

• The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.

• Draft applications are saved automatically and can be accessed through your candidate home account. Completed applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

• Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.

Job Description Nevada State University invites applications for the position of Event Coordinator.

Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you enjoy solving complex logistical challenges, collaborating with campus partners, and creating exceptional experiences that enrich the student experience and campus community? If so, we'd love to hear from you.

Reporting to the Event Manager within the Office of Marketing and Events, the Event Coordinator serves as a central resource for campus-wide event scheduling and coordination. This position manages a high volume of event requests annually, overseeing the scheduling, logistical coordination, and operational support for a wide variety of student, departmental, institutional, and community events held in non-academic campus spaces.

The Event Coordinator works collaboratively with Facilities, Information Technology Services, University Police, Dining Services, Marketing, and other campus partners to coordinate event logistics, manage specialized event systems, maintain the university's public events calendar, and ensure events are delivered efficiently and successfully. This is an excellent opportunity for a proactive, customer-focused professional who enjoys building relationships, managing multiple priorities, and contributing to a vibrant campus community.

About the institution: Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American, and 22% are White.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Primary Responsibilities:

• Coordinate the scheduling, review, and administration of campus event requests for non-academic spaces, managing a high volume of concurrent events while ensuring compliance with university procedures and established timelines. • Coordinate event logistics from initial request through event completion, including room scheduling, setup planning, room diagrams, audio-visual requirements, vendor coordination, catering requests, and after-hours building access. • Serve as a primary liaison between event organizers and campus partners, including Facilities, Information Technology Services, University Police, Dining Services, Marketing, and approved vendors to ensure successful event execution. • Provide consultative guidance to faculty, staff, students, and campus departments regarding event planning processes, space utilization, scheduling procedures, logistical considerations, and university event policies. • Evaluate event requests, identify scheduling conflicts or logistical challenges, recommend appropriate solutions, and independently coordinate routine event operations while escalating higher-risk or specialized issues as appropriate. • Maintain accurate event information within specialized event management systems, including 25Live and Localist/Concept3D, ensuring the university's public events calendar is accurate, timely, and up to date. • Train, mentor, and provide workflow guidance to temporary professional staff while contributing to process improvements that enhance departmental efficiency and service delivery. • Support planning and execution of signature university events by coordinating assigned event components, collaborating with cross-functional planning teams, and providing on-site event support as needed. • Assist with special projects and other duties as assigned in support of the Office of Marketing and Events.

Required Qualifications:

• Bachelor's degree from a regionally accredited college or university in hospitality, event management, communications, business, marketing, or a related field. • Two (2) years of professional experience coordinating events, event operations, conference services, hospitality operations, or a related field; OR a master's degree in a related field and one (1) year of related professional experience. • Demonstrated ability to independently manage multiple concurrent projects, priorities, and deadlines in a fast-paced, customer-focused environment. • Strong organizational, critical thinking, and problem-solving skills with the ability to assess complex situations, exercise sound judgment, recommend practical solutions, and adapt to changing priorities. • Excellent written, verbal, and interpersonal communication skills with the ability to build collaborative relationships with diverse stakeholders. • Experience coordinating event logistics, facility scheduling, or operational workflows requiring attention to detail and accuracy. • Experience using business technology and software applications, including Microsoft Office Suite, and the ability to quickly learn specialized event management systems. • Ability to work independently while contributing effectively as part of a collaborative team. • Ability to work occasional early mornings, evenings, and weekends in support of university events. • Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications:

• One (1) or more years of professional experience coordinating events in a higher education, conference services, hospitality, or similarly complex environment. • Experience coordinating multiple concurrent events while balancing competing priorities, deadlines, and stakeholder needs. • Experience with facility scheduling, event logistics, and space coordination. • Experience using event management and scheduling systems such as 25Live, Localist/Concept3D, Social Tables, Asana, Canva, or similar platforms. • Knowledge of event management best practices, including logistical planning, room configurations, audio-visual coordination, vendor management, and customer service. • Experience collaborating with cross-functional teams and coordinating with multiple departments to successfully execute events. • Experience interpreting and applying organizational policies, procedures, and operational guidelines in support of event planning and execution. • Demonstrated ability to take initiative, exercise sound judgment, and proactively identify opportunities to improve processes and enhance the customer experience.

Salary & Benefits Budgeted salary for this position is $61,553. Nevada State University offers excellent benefits, including 19.25% retirement match, 24 annual leave days, beginning balance of 30 sick leave days, 12 paid holidays, educational benefits, and three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts.

This Posting is Open Until Filled The posting will remain open until filled, with the first review of applications to begin on Tuesday, August 4, 2026. Qualified individuals are encouraged to apply by August 3 for full consideration.

Special Instructions for Internal NSHE Applicants Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the “Browse Jobs” process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Exempt Yes

Full-Time Equivalent 100.0%

Required Attachment(s) Please note, once you submit your application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at apply@nevadastate.edu.

Please upload the following documents:

• Detailed resume listing relevant qualifications and experience; • Cover Letter indicating why you are a good fit for the position and Nevada State University; • Names and contact information of three references (you will be notified before references are contacted).

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

Note to Applicant Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials. References will be contacted at the appropriate phase of the recruitment process. This position may require a criminal background check to be conducted on the candidate(s) selected for hire. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without sponsorship.

Nevada State University