About this role
Company:
Description:
Receptionist, Anchorage, Alaska Office Department: Support Status: Non-Exempt Reports To: Office manager
Summary The receptionist position provides excellent customer service with routine clerical support services to ensure adequate support to professional and management staff.
Essential Duties & Responsibilities
• Greets and directs visitors, and completes and issues all necessary documentation, including the creation of badges and guest lists.
• Handles telephone calls, monitors emails and mail and overnight documents. • Schedules appointments including catering needs, maintains calendars, handles travel arrangements for team. • Ensure that meeting and conference rooms are reserved, and appropriate equipment is available for meetings. • Operates office machines, such as photocopiers and scanners, voice mail systems. • Stamp and sort packages and mail and distributes to appropriate parties in a timely manner to ensure proper routing. • Maintains tidy office area to ensure orderliness of facility. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Undertakes general clerical duties with specific projects as required
Other duties and projects as assigned.
Education and/or Experience
• A high school diploma required with 3-5 years of administrative experience. • Ability to use discretion and maintain confidentiality. • High level of organizational ability and ability to multi-task. • Ability to be proactive and work independently. • Ability to work under tight deadlines. • Detail-oriented with good analytical skills. • Professional demeanor. • Proficiency with personal computers and Microsoft Office applications (i.e., Word, Excel, Outlook and PowerPoint) with the ability to operate standard office equipment. • Experience using UPS, Federal Express or other online shipping applications.