About this role
Job Description:
1. Strategic Planning and Management
• Develop and implement strategic plans, policies, and initiatives for postgraduate education. • Lead the operational management of the Centre of Postgraduate Studies to ensure efficient and effective service delivery. • Monitor and evaluate postgraduate performance indicators and recommend improvement strategies. • Support the University's goals in expanding postgraduate enrolment and programme offerings. 2. Postgraduate Academic Administration
• Oversee the admission, registration, progression, examination, and graduation processes for postgraduate students. • Ensure compliance with university regulations, accreditation standards, and requirements set by relevant authorities. • Coordinate the review and enhancement of postgraduate academic policies and procedures. • Manage postgraduate records and reporting requirements. 3. Research and Thesis Management
• Coordinate processes related to research proposals, supervision appointments, progress monitoring, thesis examination, and viva voce. • Monitor postgraduate students' research progress and completion rates. • Facilitate the implementation of best practices in postgraduate research management. • Ensure adherence to research ethics and academic integrity requirements. 4. Student Support and Development
• Develop initiatives to enhance postgraduate student experience and academic success. • Address student enquiries, concerns, and appeals relating to postgraduate studies. • Organise orientation programmes, workshops, seminars, and research development activities. • Foster a supportive and conducive postgraduate learning environment. 5. Stakeholder Engagement
• Collaborate with faculties, schools, academic staff, and external stakeholders on postgraduate matters. • Build partnerships with industry, professional bodies, healthcare institutions, and research organisations. • Promote postgraduate programmes through outreach and recruitment activities. 6. Quality Assurance and Compliance
• Ensure postgraduate programmes comply with Malaysian Qualifications Agency (MQA), Ministry of Higher Education (MOHE), and university requirements. • Coordinate programme accreditation, audits, and quality assurance exercises. • Prepare reports, statistics, and documentation for management and regulatory bodies. 7. Leadership and People Management
• Lead, supervise, and develop CPS staff to achieve departmental objectives. • Foster a culture of excellence, professionalism, and continuous improvement. • Manage departmental budgets, resources, and operational requirements.
Job Requirement:
Qualifications and Experience Essential
• Master's Degree in a relevant field from a recognised institution. • Minimum 5–7 years of experience in higher education administration, academic management, or postgraduate studies administration. • Experience in policy development, academic governance, and stakeholder management.
Preferred
• Doctoral qualification. • Experience in managing postgraduate programmes, research administration, or quality assurance. • Knowledge of MQA, MOHE, and higher education regulations.
Competencies
• Strategic Planning and Leadership • Academic Administration and Governance • Project and Stakeholder Management • Communication and Interpersonal Skills • Problem-Solving and Decision-Making • Data Analysis and Reporting • Quality Assurance and Compliance • Team Leadership and People Development