About this role
The Amazon Worldwide (WW) Operations Finance team is looking for a customer-obsessed, resourceful, and self-motivated Executive Assistant to support two Finance Directors in a fast-paced environment. This role requires in-office presence five days a week at our Bellevue, WA location. The role combines executive assistant responsibilities with program coordination ownership. You will operate as the Directors' primary leverage point for administrative, scheduling, and cross-team coordination work — reducing their involvement to handling escalations and reviewing output on projects that span the team. You will bring a strong sense of urgency and the judgment to execute assignments autonomously. Success in this role requires: - Meticulous attention to detail and superior organizational and tracking skills - Exceptional writing and editing proficiency - Proven experience in event planning and building mechanisms that create efficiency - Composure under pressure and agility to shift priorities at a moment's notice - A high degree of integrity and discretion in managing confidential information - Consistent professionalism with internal and external stakeholders This role requires five (5) days a week in office. Key job responsibilities Responsibilities (including but not limited to): - Own complex calendar management and scheduling of internal and external meetings, maintaining a forward-looking calendar 3–6 months out - Manage domestic and international travel and expenses - Manage key team activities and logistics: staff meeting agendas, all-hands, supply ordering, and team space (moves and reconfiguration) - Organize, prioritize, and safeguard time-sensitive, confidential information; ensure action items are executed - Partner with the leadership team and other Executive Assistants to support the broader organization - Support cyclical operational planning, business planning, and performance review cycles - Own coordination mechanisms for cross-team projects and recurring processes (e.g., WBR Refresh, Goal Updates) — set up the process, autonomously manage milestones and dates, consolidate status updates, and report who's on track, who's behind, and what's blocked - Proactively surface risks, propose solutions, and nudge leaders and teams toward milestones before being asked — flagging when something is about to fall through the cracks - Go beyond scheduling on new programs (e.g., AI Adoption): shape format and approach with program leads, and own a recurring cadence to review team hiring progress with hiring managers