About this role
Summary: Tsubaki of Canada Limited is looking for an organized Administrative Assistant who is able to handle a number of tasks on a daily basis. The ideal candidate will have an accounting background with up to 1 year of experience in AR or AP.
This role is a full-time permanent opportunity.
Essential Duties and Responsibilities: Reception Duties:
• Answering phones. • Greeting visitors. • Setting up Boardroom and Welcome Board when needed. • Sorting and distributing incoming mail. • Processing outgoing mail. • Place, process and distribute office stationary and supplies orders. • Processing weekly and on demand courier pick ups. • Filing and maintain for long term storage AR documents and AP documents.
AR Invoicing:
• Gather daily the shipped sales orders from Warehouse. • Sort in proper order by day the shipped sales orders. • Process daily the Direct to our Customer invoices. • Produce on Proof of Deliveries documents.
AP Invoices:
• Printing and distributing daily the emailed supplier invoices • Gather and distribute daily the Vendor packing slips from Warehouse. • Process Weekly Inter-company and overseas invoices . • Process and advise AP team status of Vendor Statements.
General Accounting:
• Cross train into some additional AR and AP duties to assist Accounting Team when needed.
Qualifications:
• Accounting background with up to 1 year of experience in AR or AP. • Ability to handle a high volume of activities. • Organized to handle the multi-tasking that happens on a daily basis.
About Tsubaki of Canada Limited:
Since 1973, the Canadian market has trusted Tsubaki of Canada Limited, a division of Japan?s Tsubakimoto Chain Co., to keep it moving smoothly. We cover the country?s needs from our Mississauga, Ontario-based head office and production/distribution facility, and our warehouse facility in Edmonton, Alberta. Tsubaki is undertaking a significant modernization as well, by adding CNC equipment, to improve our manufacturing capabilities in British Columbia.