About this role
Community Events Coordinator - RecreationLocation: Vancouver, BCPosition Type: Permanent Full-Time (35 hours/week)Start Date: August 16th, 2026About the UNAThe University Neighbourhoods Association (UNA) is a not-for-profit organization that provides municipal-like services, recreation programs, and community events for residents in UBC?s residential neighbourhoods. Our work is guided by three foundational principles: Building Belonging, Enriching Experience, and Fostering Well-Being.Position OverviewReporting to the Assistant Recreation Manager - Programs & Events, the Community Events Coordinator - Recreation is responsible for planning, coordinating, and delivering community events and activations across UNA neighbourhoods. The position provides strategic leadership and hands-on coordination for key UNA events such as Neighbours Day, Lunar New Year, Diwali, Canada Day, seasonal celebrations, and community showcase events. The coordinator works collaboratively with staff, contractors, community partners, and volunteers to create inclusive, safe, and engaging community experiences consistent with UNA values and service standards. This position also supports the transportation, drop-off, and pick-up of seasonal event equipment between UNA facilities and an offsite storage location, using a UNA vehicle.Key ResponsibilitiesCommunity Events Planning and Delivery Plan, develop, coordinate, and evaluate a year-round calendar of UNA community events of varying size, scope, and significance (e.g., Neighbours Day, Lunar New Year, Diwali, Canada Day, Easter celebrations, Halloween events, Spring Art Fair, Spring and Fall Community Yard Sales, Community Night showcase events). Develop event concepts, work plans, timelines, and budgets in collaboration with the Recreation Manager and relevant UNA staff. Coordinate event logistics including site layouts, equipment and supplies, staging and AV, décor, food vendors, waste management, signage, accessibility, and risk management. Coordinate the transport, loading, unloading, and secure storage of event equipment and supplies, including regular drop-off and pick-up from an offsite storage location. Secure and liaise with performers, exhibitors, vendors, contractors, and campus/community partners; support or prepare contracts and agreements as required. Lead on-site event operations, including set-up, event supervision, troubleshooting, and takedown, ensuring a positive, safe, and inclusive environment for all participants. Community Engagement and Partnerships Build and maintain effective relationships with residents, cultural groups, student organizations, UBC units, and local businesses to support co-creation, sponsorship, and participation in events. Engage community stakeholders to identify emerging interests and needs and incorporate feedback into event planning and design. Represent the UNA at community meetings and partner tables related to events, as assigned. Volunteer and Staff Collaboration Work with the UNA volunteer program to recruit, train, schedule, and support volunteers for events. Provide on-site leadership, direction, and support to volunteers and casual staff, modelling strong communication, teamwork, and a service-oriented approach. Collaborate closely with Recreation, Facilities, Communications, and other UNA departments to ensure coordinated delivery of events and initiatives. Event Administration and Communications Develop and monitor event budgets; track revenues and expenses; support financial reporting related to events. Maintain accurate event records, calendars, inventories, and documentation, including debriefs and post-event reports. Collaborate with the Communications Department to promote events through the UNA Program Guide, website, social media, newsletters, and on-site signage. Provide customer service and event information to residents and participants through various communication channels. Risk Management and Community Centre Support Ensure events a