About this role
Job Summary:
We are seeking a detail-oriented Legal Billing & Collections Coordinator to support the firm’s billing operations and ensure consistent, accurate invoicing and payment tracking. This role plays a critical part in maintaining organized billing processes, improving cash flow, and ensuring outstanding invoices are followed up in a timely and professional manner.
The ideal candidate is highly organized, comfortable working with financial data, and experienced in billing, accounts receivable, or bookkeeping functions. This role will work closely with attorneys to prepare invoices, track payments, and maintain clear financial records.
Responsibilities:
Prepare attorney time entries and generate client invoices accurately and on scheduleReconcile billing records to ensure invoices align with time entries and expense documentationMonitor accounts receivable and follow up on outstanding invoices with clientsTrack trust account activity and ensure proper documentation and complianceMaintain organized records of expenses, billing documentation, and payment history Assist with preparing financial summaries and reports for attorneys and leadershipEnsure consistent billing cycles and flag discrepancies or billing issues for resolutionSupport general financial organization and documentation across billing processesRequirements
Prior experience in legal billing, accounting support, or accounts receivableBilingual proficiency in English and SpanishFamiliarity with invoicing, billing reconciliation, and collections processesStrong attention to detail and ability to maintain accurate financial recordsExcellent organizational and time management skillsAbility to communicate professionally with clients regarding billing mattersProficiency with spreadsheets and financial tracking toolsAbility to work independently while managing multiple billing tasksExperience working in a law firm or supporting legal professionals preferredFamiliarity with legal billing platforms or accounting software preferredUnderstanding of trust account tracking and legal billing procedures preferred