About this role
*Join us to make a lasting impact! An excellent work-life balance is waiting for you!*
The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic and organized Administrative Assistant to join our hard-working School Support team who work collaboratively and diligently to improve education for all First Nations students in BC. As a member of the FNESC administrative team the Administrative Assistant, School Support will primarily provide administrative services to the Instructional Services, Special Education Programs, Secondary Graduation and Adult Education, and Language and Culture departments and other departments and personnel as needed. The Administrative Assistant, School Support will provide coverage for the Administrative Assistant, Reception and Programs and assumes the responsibilities of the Administrative Assistant, Reception and Programs during these times.
Since 1992, FNESC, led by a strong and diverse board of over 130 First Nations community representatives, has worked in partnership with the First Nations School Association (FNSA), and the Indigenous Adult Higher Learning Association (IAHLA). Communications, research, partnership-building, resource development and advocacy are all part of the work we do to advance issues in First Nations education.
*What We Offer:*
* The salary for this position is *$47,956.00 per year*; * Two (2) weeks of vacation as well as two (2) weeks of vacation at Christmas time (with the latter being subject to annual board approval); * Well above-average benefits plan that is 100% paid for by FNESC, that includes: extended health care, dental care, and vision care; * Well above-average employer matched pension plan; * Career advancement opportunities in a fast-growing organization (approximately 30% of current FNESC employees have been promoted into their current role); * Generous annual professional development subsidy; * Generous wellness subsidy; * 35-hour working week; * Regular employee appreciation events such as our annual Summer Barbeque and Christmas Party. * Respectful work environment with a stellar work-life balance.
*Duties and Responsibilities:*
* Data entry, reviewing and logging expense claim forms and invoices, drafting and formatting correspondence, faxing, filing, mailing, photocopying, minute taking, etc.; * Assist with the facilitation of FNESC meetings, events, workshops and conferences and to assist with the maintenance of workflows for these events. To participate in working group teams which will assist in the facilitation of these events and to undertake any associated duties as required; * Assist with hotel and venue bookings for various Boards, committees, subcommittees, conferences, and workshops; * Assist with travel arrangements for staff, directors, executives, board members and others as required; * Be responsible for the inventory and distribution of publications, newsletters and collateral to First Nations and First Nations schools, as required. To distribute and/or mail out information packages when required; * Maintain databases and filing systems for FNESC with the assistance and guidance of FNESC policies and procedures.
*Support to Reception:*
To provide coverage for the reception desk when required.
* Receive, direct and relay telephone messages and fax messages. To ensure that all phone enquiries are responded to in a polite and professional manner regardless of the situation; * Greet, assist and/or direct visitors in a courteous and professional manner; * Log incoming/outgoing mail, faxes and emails, pick up incoming mail and distribute according to office policy and drop off mail on a daily basis. Check both the fax and photocopiers on an ongoing basis to ensure they have paper and toner and then order more if the supplies are low; * Maintain communication within the FNESC office. Both written and verbal communication needs to be maintained in order to maintain workflow, scheduling and of