About this role
*Are you the go-to person for keeping things organized and running smoothly? If so, we're looking for you!*
As the Administrative Coordinator at Ridge Meadows Division of Family Practice, you bring strong organization and a proactive approach to supporting the smooth day-to-day operations of our fast-paced, non-profit, project-based office. You are flexible and able to attend early morning and evening meetings.
As a key member of our team, you will provide administrative support, meeting support, office organization and basic technology troubleshooting, enabling the staff team to deliver patient care improvement projects for physicians and the community.
You are passionate about organization, community, and being part of a fun and dynamic team!
*Key Responsibilities*
* Support the Meeting Management Coordinator in coordinating meetings and events (in-person and virtual), including catering and logistics * Coordinate meeting catering and vendor communications (by email and phone) * Set up and assist with A/V equipment, Zoom meetings, and office technology * Prepare meeting materials, agendas, and presentation packages * Provide administrative support to multiple teams (projects, operations, engagement, accounting) * Maintain an organized, clean and well-stocked office and meeting spaces, including supply coordination and general upkeep * Maintain and update databases, trackers and records (data entry and reporting) * Assist with member engagement activities and physician support * Deliver materials to physician clinics within Maple Ridge and Pitt Meadows
*Qualifications*
* Minimim 2+ years administrative experience (Administrative Assistant, Office Coordinator, or similar role) * Experience in a non-profit, healthcare or project-based environment is an asset * Strong skills in Microsoft Office (Word, Excel, PowerPoint) * Experience with tools such as SharePoint, Google Calendar, CRM systems, Monday.com and Basecamp or equivalent * Excellent organizational skills * Good communication and interpersonal skills * Ability to work independently and in a fast-paced team environment * Basic technical troubleshooting skills (computers, printers, A/V, WiFi) * Valid driver's licence and access to a vehicle (required) * Positive, can-do attitude
*ABOUT US*
Divisions of Family Practice is an initiative of the?Family Practice Services Committee? (a joint committee of the?BC Ministry of Health?and?Doctors of BC). The Ridge Meadows Division of Family Practice (RMDFP) operates as a nonprofit society. Incorporated in 2010, it serves the Maple Ridge and Pitt Meadows area. RMDFP provides its 160 physician members with a strong voice to ensure that our members are at the forefront of positive change in our healthcare system.
*Our Vision*
We seek to achieve optimal health for Maple Ridge, Pitt Meadows and Katzie First Nation, by providing leadership and support for our physicians and in turn provide the best care possible for their patients.
*Our Mission*
To improve physician satisfaction by having an organization that builds inclusive connections and partnerships to make meaningful health care change.
*Commitment to Equity, Diversity, Inclusion and Culture*
We are committed to an inclusive workforce that fully represents many different cultures, backgrounds, and viewpoints. Our objective is to provide a space for people from all walks of life, creating a welcoming environment for all. We are committed to our working culture.
*What we offer*
We operate in a flat organizational structure. All staff are self-directed, working collaboratively to meet deadlines in a fun, spirited yet head-down-focused, kind of way. Transparency is one of our culture pieces that we work hard to maintain. Conversations and meetings are open for anyone to join or listen to the recording if you are interested.
We work towards the objectives and guidelines of our physician leadership developed strategic plan, with a high degree of freedom to figure out how