About this role
Bids And Proposal Specialist Location: Ottawa, On Job Type: Full-time Industry: Aerospace Languages Required: English Want to know the secret behind our company's success? At Sonovision, we are always exploring new ways to reach our goals. We explore areas outside of our comfort zone and push the boundaries to achieve our goals beyond what we think is possible. We believe it is essential to create an environment where everyone feels listened to, respected and supported. We encourage collaboration and empathy so that we can work together harmoniously and constructively. We hold ourselves to the highest standards and continuously exceed customers' expectations. Sonovision is a division of the Ortec Group. The Ortec Group is present in 25 countries, the Ortec Group deploys engineering and works solutions in many sectors: energy, mining, chemicals, defence, transport, agri-food, aeronautics, space, environment, local authorities, etc. Its 14,500 employees ensure the design, construction and maintenance of industrial projects and facilities. This strategy is based on a foundation of "Made in Ortec" values, where safety, innovation and training are made a priority. The Bid & Proposal Specialist supports the preparation and submission of proposals and bids in response to client Requests for Proposals (RFPs) and other opportunities. This role is primarily focused on content development, coordination, and document production, working closely with internal teams to ensure proposals are complete, accurate, and submitted on time Responsibilities: Proposal Coordination
• Support the coordination of proposal activities and timelines • Track inputs, action items, and deadlines across contributors • Assist in organizing kick-off and review meetings • Ensure documentation is complete and properly formatted for submission Proposal Development
• Draft, edit, and format proposal content using existing templates and inputs • Consolidate technical inputs into clear, structured responses • Ensure consistency in formatting, style, and messaging • Customize standard content for specific opportunities Content Management
• Maintain and update proposal materials, including: • CVs and staff profiles • Past performance references • Standard company descriptions and boilerplate content
• Organize and improve content libraries for reuse Quality Control
• Perform formatting, proofreading, and compliance checks • Ensure submissions meet client instructions and requirements • Support final document assembly and submission Education
• Diploma or Bachelor's degree in: • Communications, Business, or Technical Writing • Engineering (considered an asset but not required)
Experience
• 3–5 years of relevant experience in: • Proposal writing, document coordination, or technical writing • Experience supporting RFP responses or structured documentation processes • Experience in engineering, aerospace, or defence is an asset (not mandatory) Key Skills & Competencies Core Skills
• Strong writing and editing ability • Excellent attention to detail and document formatting • Strong organizational and time management skills • Ability to follow structured processes and templates Working Style
• Comfort