About this role
Position Overview
We are seeking a highly organized, tech-savvy, and detail-oriented *Administrative Assistant / Office Coordinator* to support daily business operations, client management, and marketing activities in a fast-paced environment.
The ideal candidate is proactive, dependable, and comfortable managing databases, communications, and digital workflows with accuracy and efficiency.
*Key Responsibilities:*
* Manage and maintain CRM systems and large-scale client databases * Track client communications, follow-ups, and lead status updates * Build, update, and segment email marketing lists (Mailchimp or similar platforms) * Create and send newsletters, client updates, and marketing campaigns * Ensure all contact databases are accurate, clean, and well-organized * Maintain structured digital filing systems and workflow organization * Support social media and digital marketing content as needed * Assist with basic bookkeeping and financial tracking tasks * Coordinate both independent tasks and team-based assignments * Provide general administrative and office support
*Required Qualifications*
* Minimum 2+ years experience in an administrative assistant or office management role * Strong written and verbal English communication skills * Experience with CRM systems and database management * Experience with Mailchimp or similar email marketing platforms * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) * Strong organizational and multitasking abilities * Ability to work independently and take initiative * Experience managing structured digital filing systems * Comfortable working in a fast-paced, high-responsibility environment * Reliable, detail-oriented, and trustworthy * Basic bookkeeping or financial tracking experience
*Preferred Assets: *
* Experience using AI tools (ChatGPT, Gemini, Copilot) to improve productivity * Strong understanding of workflow automation and digital systems * Experience in social media, digital marketing, or content support * Familiarity with MLS systems and Ontario real estate forms
*What We Offer*
* Flexible working hours * Supportive and professional work environment * Opportunity for long-term growth and expanded responsibilities * Hands-on experience in real estate business operations
*How to Apply*
Please email the following to *[email protected]*:
* Your resume * A short introduction about yourself * Your availability (days and hours)
*Bonus Application Question to Help us Understand You*
In 2?3 sentences, explain how you have used (or would use) tools such as ChatGPT, Gemini, Copilot, or other digital systems to manage data, improve organization, or increase productivity in a busy office environment.
Job Types: Full-time, Part-time
Pay: $18.00-$25.00 per hour
Work Location: In person