About this role
We are currently looking for an *Administrative Assistant *to join our growing team. We are a plumbing company working mostly with home builders in new construction. This position will be reporting directly to the Office Manager, the administrative assistant's primary role is to provide full office and administrative support to the entire Management team.
Our values and policies promote teamwork, innovation, long-term employment and work-life balance. As a community minded company Leblond Plumbing offers many benefits including group health benefits (50% company paid) and career growth. Do not miss this exciting opportunity to work with an award-winning team! To apply for this position please email your resume and cover letter through this indeed posting.
*No drop-ins or phone calls please!*
*Responsibilities *(Included but not limited to):
* Answering and directing telephone calls * Communicate and update information to appropriate team members * Organize & manage the outlook calendar and correspondence * Schedule meetings * Collect data, prepare and distribute reports * Prepare documents and record information for third parties (builder portals) * Assist with information or requests from builders, city or other trade partners etc * Prepare agenda, presentations, proposals and materials for various meetings * Prepare reports * Create new folders and labels, format correspondence in consistent templates * Handle sensitive and confidential material * Data entry to support accounts payable and accounts receivable processes etc. * Record invoices and transactions into accounting system * Maintain filing and system records * Other duties as required
*Skills and Requirements:*
* Quickbooks Desktop or Quickbooks Online experience (an asset but not required) * Microsoft Outlook - Working in Calendars and Scheduling (an asset) * Ability to work under pressure with conflicting deadlines * Self-motivated * Excellent verbal, written and interpersonal communication skills * Ability to adjust and work with various peronality types * Good analysis and judgement skills * Ability to work independently as well as part of a team * Attention to _detail, high level of accuracy and excellent organizational skills_ * Proficient in data entry and management * Attention to customer service * Good health and positive attitude * Own and drive a reliable vehicle to work
*Working Conditions:*
* Modern professional office * Must be flexible and have the ability to respond to a variety of changing duties and work routines
*Work Hours:*
* Standard hours of work are 7:00 am to 3:30 pm (Monday to Friday with a 1/2 hour unpaid lunch break) * Overtime is not required
Job Types: Full-time, Permanent
Pay: $21.00-$23.00 per hour
Benefits: * Casual dress * Dental care * Extended health care * Life insurance * On-site parking * Vision care
Application question(s): * Do you live in the City of Calgary or surrounding area? * Do you have a current drivers licence and a reliable vehicle to get to work each day? * We would like this position to start as soon as possible. How soon are you able to start?
Experience: * administrative assistant: 2 years (required)
Work Location: In person