About this role
*Job Summary*
Mastermind Youth Foundation is seeking a highly organized, detail-oriented, and proactive *Part-Time Administrative Assistant* to support the delivery and promotion of our education, training, and workforce development programs.
The successful candidate will play a key role in *supporting day-to-day operations, communications, participant registrations, marketing initiatives, and administrative activities* across multiple programs. This role requires a strong customer service mindset, excellent organizational skills, and the ability to manage a variety of tasks in a fast-paced environment.
The ideal candidate enjoys working with people, is comfortable using a variety of digital tools and platforms, and takes pride in helping programs run smoothly and efficiently.
*Key Responsibilities*
*Administrative Support*
* Provide administrative support for organizational programs, projects, and events. * Schedule meetings, appointments, and program-related activities. * Maintain accurate records, databases, and participant information. * Prepare, organize, and file documents and reports. * Process receipts, expense submissions, and mileage claims. * Assist with data entry and general office administration. * Support program staff with day-to-day operational tasks as required.
*Registrations & Customer Service*
* Manage participant registrations and maintain registration records. * Respond to inquiries from students, families, educators, partners, and community stakeholders. * Distribute program information and supporting documentation. * Coordinate communications related to program participation and scheduling. * Ensure participants receive timely and professional customer service.
*Marketing & Communications*
* Assist with the creation, editing, and distribution of promotional materials, including flyers, brochures, presentations, and digital marketing content. * Support social media activities across organizational platforms. * Schedule and publish social media content. * Assist with updating website and online program information. * Help promote programs, events, workshops, and special initiatives. * Monitor and track marketing and outreach activities as required.
*Program & Event Support*
* Assist with planning and coordination of workshops, training sessions, and community events. * Support communications with schools, community organizations, and program participants. * Prepare registration materials, participant packages, and event resources. * Assist with program logistics and follow-up activities. * Gather participant feedback and support program evaluation efforts.
*Qualifications*
* Postsecondary education in Business Administration, Office Administration, Marketing, Communications, or a related field, or an equivalent combination of education and experience. * Previous experience in an administrative support role. * Strong organizational and time-management skills. * Excellent written and verbal communication skills. * Strong attention to detail and accuracy. * Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. * Ability to manage multiple priorities and work independently. * Strong customer service and interpersonal skills.
*Preferred*
* Experience supporting educational, training, non-profit, or community-based programs. * Experience with social media management and content creation. * Familiarity with Adobe Creative Cloud, Canva or similar design software. * Experience with participant registration systems, CRM software, or databases. * Experience coordinating events, workshops, or community engagement activities. * Knowledge of digital marketing and communications practices.
*Compensation & Work Conditions*
* *Pay Rate:* $17.60-$18.00 per hour * *Expected Hours:* 20 hours per week * *Contract Length:* 4 months with option to renew * *Work Location:* On-site in Sarnia
Pay: $17.60-$18.00 per hour
Benefits: * Casual dress * On-site parking
Work Locatio