About this role
Maybe you call yourself an Events Coordinator, an Office Host, a Logistics Fixer, a Chief "Don't-worry-I've-got-it"… or maybe you just call yourself Sam. Whatever title you use, you're the person who makes things actually happen, and you'd do it across two halves of one job: the logistics behind our events (50%) and the running of our Rotterdam office (50%). What you get A salary between €3,400–€3,800 /gross monthly, plus pension and 8% holiday allowance. €5,000 a year for your own growth, with a real say in how you spend it. 25 vacatio n days + the option to buy up to 10 more + local public holidays + the option of a sabbatical up to 4 months. Two trips abroad a year with the whole team + occasional drinks and team outings. €500 home-office budget and a great laptop. A well-earned "Hey, well done Buddy!", so now and then. We're remote-first, but this role is hybrid: part home, part our Rotterdam office, so you'll want to be within reach of the city. About us All Your BI is a remote-first data agency based in Rotterdam. Since 2019 we've grown from a boutique consultancy into an international data team of more than 60 data heroes spread across Europe. We deliver managed BI services for logistics and industrial companies, helping reduce data waste and move businesses forward. We live for the WOW moment, that sparkle in users' eyes when they gain new insights and discover opportunities. We work according to Holacracy: little hierarchy, lots of ownership. Serious work. Serious fun. What the job looks like Take the event owner’s brief and turn it into a clear, sequenced plan of what happens and when, from initial planning through to event wrap-up. This includes our internal conferences, team outings and company events (across all circles, including offsites, team days, and celebrations), as well as support for commercial AYBI events and trade fairs. Find and recommend venues, then handle hotels end-to-end, reaching out, negotiating, booking, and confirming. Book flights, organise transfers and insurance, and make sure everyone knows what they need to do or bring, then chase people until you’ve got everything in. Make sure communication is clear and consistent so everyone always knows what’s happening and when. Build and maintain the master tracker, who’s booked, who’s missing info, what’s still open, what’s been spent, and what’s next. Be there on the ground making sure setup runs smoothly and everything comes together as planned. You create a welcoming, vibrant environment with great food, engaging activities, and thoughtful nudges that bring colleagues together and encourage more time in the office. Greet clients and visitors properly, a warm welcome, a ready room, water on the table, everything in place. Make lunch and the daily details genuinely enjoyable (better than at home, not just functional), it really matters for how the office feels. Make sure basics and facilities are handled, so everything just keeps working and feels easy to be in.