About the Role The Events and Community Assistant supports the Events and Community Manager and thewider events team in delivering well-organised, welcoming, and smoothly run events that enrichcampus life and strengthen the CODE community. The role focuses on the practical, logistical, and administrative work that makes eventssuccessful: preparing spaces, coordinating resources, supporting organisers and guests,keeping event information up to date, and helping ensure events are delivered safely,accessibly, and in line with university policies. <span style="font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:rgb(255,255,255);font-weight:700;font-style:normal;text-decoration:none;text-transform:none;display:inline;">MAIN RESPONSIBILITIES <span style="font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:rgb(255,255,255);font-weight:700;font-style:normal;text-decoration:none;text-transform:none;display:inline;">Event Planning and Delivery Support <ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Assist the events team with the planning, coordination, and execution of large campus events, with a focus on logistical and administrative tasks.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Support event set-up and take-down, including room preparation, furniture arrangements, signage, technical equipment, materials, and post-event reset.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Help ensure event spaces are prepared on time and are functional, tidy, accessible, and welcoming for organisers and guests.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Help coordinate with service providers, especially by receiving deliveries and arranging collection times for hired equipment.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Support selected events taking place in the evenings and on weekends, with reasonable notice agreed in advance. </li></ul>Small and Medium-Sized Event Coordination<ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Coordinate small and medium-sized events with the guidance and support of the Events and Community Manager.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Support the end-to-end execution of assigned events, from initial request and planning through to set-up, delivery, take-down, and follow-up.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Provide friendly, reliable, and proactive support to event organisers, participants, guests, and internal stakeholders.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Help ensure assigned events comply with university policies, safety regulations, legal requirements, accessibility standards, and sustainability best practices. </li></ul>Event Resources and Storage<ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Help keep track of event resources, equipment, and materials.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Maintain the events storage area so items are organised, labelled, accessible, and stored safely.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Monitor stock levels for commonly used event supplies and inform the Events and</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Community Manager when items need to be reordered.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Support the safe movement of furniture, materials, and equipment when needed. </li></ul>Room Bookings and Space Allocation <ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Assist with room bookings and space allocation for events.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Help prevent scheduling conflicts by keeping event information accurate and up to date.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Support communication with internal teams and event organisers regarding space use, set-up requirements, and event logistics.</li></ul> Community Event Promotion<ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Assist with promoting community-focused events on campus through relevant internal Channels.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Support the preparation and distribution of event information, signage, and promotional materials.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Help make campus events more visible, accessible, and engaging for the CODE community.</li></ul>Event Administration and Data<ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Assist with maintaining the events database, especially for events where you are directly Involved.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Keep event details, logistics notes, attendance information, and follow-up actions accurate and up to date.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Support documentation of event processes, recurring set-ups, resources, and lessons Learned. </li></ul>Campus Support<ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Assist with maintaining the events database, especially for events where you are directly Involved.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Keep event details, logistics notes, attendance information, and follow-up actions accurate and up to date.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Support documentation of event processes, recurring set-ups, resources, and lessons learned. </li></ul>Requirements<ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Experience in event planning, coordination, hospitality, community activities, or similar organisational work. Informal experience, such as organising personal, student, or community events, also counts.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Strong organisational skills and the ability to manage multiple tasks or projects at the same time.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Excellent verbal and written communication skills.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">A reliable, proactive, and service-oriented working style.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Ability to work collaboratively in a fast-paced environment with students, staff, faculty, alumni, external partners, vendors, and guests.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Availability to work events that may take place in the evenings and on weekends, with reasonable notice agreed in advance.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Willingness to occasionally perform physically demanding tasks, such as safely moving furniture, carrying event materials, and supporting set-up or take-down. </li></ul>Preferred, but Not Required<ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">German language skills at approximately B1 level or above, especially for conversations with non-English-speaking vendors and service providers. </li></ul>What You Will Gain<ul style="margin-top:0;margin-bottom:0;"><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Hands-on events experience at the intersection of a university environment and Berlin’s tech ecosystem.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Experience working with internal stakeholders, external vendors, community partners, and event guests.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Practical skills in logistics, coordination, communication, customer service, event administration, and campus community building.</li><li style="list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">The opportunity to contribute directly to CODE’s campus life and community experience. </li></ul>What you can expect:<ul style="border:0px solid;margin-top:0px;margin-bottom:0px;font-family:Inter, '-apple-system', 'system-ui', 'Segoe UI', Roboto, 'Helvetica Neue', 'Open Sans', 'system-ui', '-apple-system', 'Segoe UI', Roboto, Ubuntu, Cantarell, 'Noto Sans', sans-serif, 'Apple Color Emoji', 'Segoe UI Emoji';font-size:14px;font-style:normal;font-weight:400;text-transform:none;background-color:rgb(255,255,255);"><li style="border:0px solid;margin:0px;list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Part-time contract: 20 hours per week</li><li style="border:0px solid;margin:0px;list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">15 EUR hourly rate (gross)</li><li style="border:0px solid;margin:0px;list-style-type:disc;font-size:14px;font-family:Arial, Helvetica, sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;text-decoration:none;">Evening and weekend work will be required for some events, with reasonable notice agreed in advance.</li></ul>

Student Worker: Events and Community Assistant (f/m/x) @ code

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