About this role
Application Closing Date Sunday 14/06/2026<br>Starting date : Idealy 10/08/2026 Role Purpose To provide efficient and effective administrative and logistical support to the Regional Office and contribute to the office management. Deliverables <strong>Events logistics</strong><ul><li>To help with the logistics with conference centers/hotels/ providers, ensure equipment and meeting supplies ordered and delivered on time</li><li>To organize travel and per diems for the participants and consultants and inform them of the logistics details</li><li>To assist in the preparation of meeting handouts and presentations</li><li>Create budgets for events</li><li>Assist in the consideration of safeguarding in the organization of events</li></ul><strong>Travel</strong><ul><li>To organize travel and related logistics for office staff, consultants and volunteers</li><li>Provide administrative and logistics support for IPPF staff missions to other IPPF offices and/or Member Associations</li><li>Process payment requisitions and calculate travel advances</li></ul><strong>General office administrative duties and office management support</strong><ul><li>To help with a range of office management tasks, including supplies & services, ensure follow up and office maintenance, ensure reception and telephone duties</li><li>To perform other duties as agreed with supervisor</li><li>Take collective responsibility for safeguarding</li></ul><br> Essential Skills <ul><li>Right to work in Belgium</li><li>In case of a work permit linked to a residence permit, please upload a copy of the work and residence permit with your application in the "other" section.</li><li>Interest and/or (volunteer) experience in events management. </li><li>Interest in SRHR work, human rights and/or international relations and development</li></ul> Desirable Skills <ul><li>Fluent in English (written and spoken), French is an asset; </li><li><span style="color:rgb(32,32,32);font-family:Arial, Helvetica, sans-serif;font-size:14px;font-style:normal;font-weight:400;text-align:left;text-transform:none;background-color:rgb(255,255,255);display:inline;">Excellent computer skills: MS Office365, database, electronic filing systems, Canva;</span></li><li>Excellent organizational skills;</li><li>Ability to work under pressure, good time management, punctual;</li><li>Strong interpersonal skills and able to work in a multicultural environment;</li><li>High attention to detail</li><li>Ability to multitask and show initiative;</li><li>A team player mindset;</li><li>Commitment to gender equality, sexual and reproductive health and rights, non-discrimination and diversity, and young people and youth participation are a must</li></ul>