About this role
Job summary
Salary: £17.46 per hour
Hours: 15 hours per week
Location: Hybrid working across Bedford Borough
Annual Leave: Six weeks plus Bank Holidays (pro rata)
Contract: Fixed term (subject to ongoing Collaborative funding)
Are you an organised, proactive and highly motivated?
Help Shape the Future of Primary Care in Bedford Borough!
About You
We're looking for someone who can demonstrate:
Excellent organisational and planning skills.Outstanding written and verbal communication.Experience supporting senior leaders or committees.Strong minute-taking and administrative skills.The ability to manage multiple priorities independently.Experience working with confidential information.Confidence working with Microsoft Office and Microsoft Teams.A positive, professional and collaborative approach.Experience working within the NHS, Primary Care or healthcare is desirable, but above all we are looking for someone who is organised, adaptable and committed to delivering excellent support.
Main duties of the job
This varied and rewarding role will see you coordinate the day-to-day business of the Collaborative, providing high-quality governance, executive and programme support.
No two days will be the same, making this an ideal opportunity for someone who enjoys variety, takes pride in delivering high-quality work and is passionate about supporting collaborative working across the NHS.You'll be responsible for:
Organising Board and governance meetings. Preparing agendas, reports and Board papers. Taking professional minutes and monitoring actions. Supporting the Medical Director and Deputy Medical Director. Coordinating projects and work programmes. Managing stakeholder communications. Supporting business planning and funding applications. Maintaining governance documentation and risk registers. Working closely with GP practices, Primary Care Networks and NHS partners.
About us
Hosted by Bedoc Healthcare, this exciting new role offers the opportunity to work alongside senior clinical leaders and system partners, helping to shape the future of primary care across Bedford Borough.
You will work closely with all four Primary Care Networks (PCNs) across Bedford Borough, the Collaborative brings together local practices to provide a unified voice for general practice, influence healthcare strategy and improve services for patients.
Job description Job responsibilities
Collaborative Manager & Board Secretary
Bedford Primary Care CollaborativeHosted by Bedoc Healthcare
Salary: £17.46 per hourHours: 15 hours per weekAnnual Leave: Six weeks plus Bank Holidays (pro rata)Location: Hybrid working across Bedford BoroughContract: Fixed term, subject to ongoing Collaborative funding
About the Bedford Primary Care Collaborative
The Bedford Primary Care Collaborative has been established to provide a single strategic voice for general practice across Bedford Borough.
Representing all member practices through the four Primary Care Networks (PCNs), the Collaborative works alongside the Bedford Place Team, BLMK Integrated Care Board, community providers and wider partners to shape the future of primary care, improve population health and influence local healthcare strategy.
Hosted by Bedoc Healthcare, the Collaborative supports joint working across practices, develops innovative models of care and ensures general practice has a strong and influential voice within the wider health and care system.
Job Purpose
The Collaborative Manager & Board Secretary is a key role within the Bedford Primary Care Collaborative, providing organisational, governance and programme management support to the Medical Director, Deputy Medical Director and Collaborative Board.
The post holder will coordinate the day-to-day business of the Collaborative, ensuring robust governance arrangements, effective communication, delivery of agreed work programmes and professional administrative support.
Working with multiple stakeholders across primary care and the wider NHS, the post holder will help ensure the Collaborative delivers its objectives while maintaining high standards of governance, accountability and organisational effectiveness.
Key ResponsibilitiesGovernance & Board Support
Act as Board Secretary to the Collaborative Board.Coordinate Board meetings and governance meetings.Prepare agendas with the Medical Director and Deputy Medical Director.Produce accurate, professional minutes and maintain action logs.Monitor progress against agreed actions and escalate where appropriate.Maintain governance documentation including:Terms of ReferencePoliciesGovernance registersDecision logsDeclaration of Interests registerCoordinate annual governance reviews.Ensure governance documentation remains current and compliant.Executive Support
Provide executive and administrative support to the Medical Director and Deputy Medical Director, including:
Diary management.Meeting coordination.Preparation of correspondence.Preparation of reports and presentations.Production of Board papers.Drafting briefing papers.Stakeholder communications.Coordination of meetings with external organisations.Programme & Project Management
Support delivery of Collaborative priorities including:
Integrated Neighbourhood TeamsPrimary Care TransformationWorkforce initiativesPopulation Health ManagementService redesignEnhanced ServicesCollaborative development programmesMaintain:
Project plansProgramme documentationAction trackersRisk registersDecision logsHighlight reportsProgramme updates for the BoardMonitor project milestones and support delivery against agreed objectives.
Communications & Stakeholder Engagement
Develop and maintain effective communication between:
Member PracticesGP PartnersPCN Clinical DirectorsPractice ManagersBedford Place TeamBLMK Integrated Care BoardCommunity ProvidersLocal Authority partnersOther NHS organisationsResponsibilities include:
Preparing Board papers.Producing presentations.Maintaining Microsoft Teams channels.Coordinating stakeholder communications.Producing newsletters and updates where required.Supporting consultation and engagement activities.Meeting & Event Management
Coordinate:
Collaborative Board meetingsClinical Director meetingsWorking GroupsAnnual General MeetingWorkshopsStakeholder engagement eventsIncluding responsibility for:
Venue bookingMicrosoft Teams meetingsAgenda preparationCirculation of papersMinute takingAction trackingMeeting follow-upFinancial & Administrative Support
Support the financial administration of the Collaborative by:
Monitoring agreed budgets.Processing invoices.Maintaining expenditure records.Supporting procurement activity.Liaising with Bedoc Finance.Maintaining governance and document libraries.Supporting preparation of financial reports where required.Service Development & Business Support
Support the Medical Director and Collaborative Board with:
Business case development.Funding applications.Project planning.Commissioning responses.Service mobilisation.Evaluation reports.Performance reports.Strategic planning documentation.Assist in identifying opportunities for service improvement and future Collaborative development.
Quality Improvement & Performance
Support the Collaborative to:
Monitor agreed objectives and KPIs.Produce performance reports.Maintain risk registers.Support governance assurance.Share learning across member practices.Promote continuous quality improvement.Information Governance
The post holder will:
Maintain strict confidentiality.Comply with GDPR and Information Governance requirements.Handle sensitive information appropriately.Follow all Bedoc Healthcare policies and NHS standards.Terms & Conditions
Salary: £17.46 per hour
Person Specification
Qualifications Essential
Essential Qualifications GCSE ,or equivalent, English and Mathematics. Evidence of continuing professional development. Essential Experience Senior administrative experience. Committee administration. Minute taking. Managing multiple stakeholders. Working within the NHS or healthcare. Supporting senior leaders. Coordinating meetings and projects. Working with confidential information. Knowledge, Microsoft Office. Microsoft Teams. Excellent organisational skills. Information Governance. GDPR. Confidentiality. Skills The successful candidate will demonstrate, Excellent organisational skills. Outstanding written communication. Excellent verbal communication. Ability to build positive working relationships. Excellent attention to detail. Ability to manage competing priorities. Ability to work independently. Ability to maintain confidentiality. Strong problem solving skills. Professional judgement.
Desirable
Desirable Qualifications Business Administration qualification. Project Management qualification e.g. PRINCE2 Foundation or equivalent. NHS Leadership Academy or governance training. Desirable-Experience Experience of Primary Care Networks. Experience of Integrated Care Systems. NHS governance. Programme management. Event management. Knowledge, SharePoint. NHS structures. Primary Care Networks. Commissioning
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Bedoc
Address BEDOC
16 Stephenson Court
Priory Business Park
Bedford
MK44 3JW
United Kingdom
Employer's website https://www.bedoc.co.uk/ (Opens in a new tab)