About this role
Job summary
Come and be part of something meaningful, where your everyday work helps support life-changing outcomes for patients.
This is an exciting opportunity to join our Integrated Community Stroke Service, where your skills, organisation, and attention to detail will play a vital role in supporting patient care and recovery.
As an Administrator within our friendly and supportive team, you'll play a key role in keeping our service running smoothly. Your role will be varied and rewarding, including managing referrals, maintaining accurate data, responding to patient queries, and coordinating equipment and stock. Your contribution will enable our clinicians to focus on delivering high-quality, patient-centred rehabilitation.
You'll be at the heart of a service that's continually evolving, where your ideas and input are valued. We recognise the importance of our administrative team, not just for what you do, but for the insight and improvements you bring.
This is a 10 month secondment opportunity Flexible part-time hours: 22.5 hours per week Working pattern is flexible and negotiable, with the requirement to work Mondays (until 4:30pm) and Fridays Based across two Bristol sites -- South Bristol Community Hospital and Charlotte Keel Medical Practice, with free parking available at both locations
Main duties of the job
Play a key role in the team, contributing to the day-to-day administration that keeps the service running smoothly Work independently and collaboratively, using your initiative while also supporting colleagues to prioritise and manage workloads Provide flexible support across the team, helping to maintain continuity by covering annual leave and sickness when needed Manage referrals, inputting and processing information on the EMIS system in line with service protocols and escalating potential issues Be a first point of contact, handling telephone enquiries with professionalism, empathy, accuracy and within a timely mannerSupport patient journey, including processing discharges in line with local policies Ensuring your own and shared mailboxes are regularly monitored and responded to promptly, escalating any potential problems Provide a wide range of administrative support, including producing and printing letters, managing documents, scanning, minute taking, and handling post and sensitive information Deliver excellent customer service, responding to patient enquiries with understanding and care in line with Sirona valuesSupporting colleagues, contributing to the wider effectiveness of the team Manage priorities and deadlines in a changing environment Inputting data information into the national SSNAP databaseTaking part in regular supervision and performance reviews
About us
Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.
We are Sirona care & health - England's largest provider of Adult's and Children's Community Services and we'd love for you to join us in Bristol, North Somerset or South Gloucestershire.
Agenda for Change Salary, full NHS benefits, 27+ days' annual leave, and participation in the NHS Pension Scheme - just a glimpse of the benefits you'll receive.
We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.
We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.
Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different - we create development opportunities for all our colleagues and apprentices.
Interested? View our benefits leaflet which you can find attached to this vacancy.
Job description Job responsibilities
Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.
Please note, we cannot offer a Certificate of Sponsorship for this role.If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered. Please only provide the expiry date and not your share code within your application.
If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.
Person Specification
Skills, Knowledge, Experience Essential
Excellent communication and interpersonal skills Significant relevant experience in administration Able to work well in a team environment but also act on own initiative Organisation and time management skills Range of IT skills including electronic communication, text processing, spreadsheets and databases Knowledge of electronic patient booking systems such as EMIS
Desirable
Experience of working in a healthcare setting or other NHS setting
Qualifications Essential
GCSE or equivalent including passes in maths and english NVQ level 3 in IT or equivalent experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Sirona care & health CIC
Address ICSS, Charlotte Keel Health Centre
Bristol
BS5 0UA
United Kingdom
Employer's website https://www.sirona-cic.org.uk/ (Opens in a new tab)