About this role
Job summary
THIS POST IS FIXED TERM/SECONDMENT FOR 9 MONTHS DUE TO SECONDMENT COVER UNTIL APRIL 2027
Powys Teaching Health Board (PTHB) is committed to providing mental health services to align with the requirements in Welsh Government policy.
We are looking for an enthusiastic individual to join our Community Mental Health Team to undertake the role of the Administration Support Officer within a busy multi-disciplinary team
The post holder will require excellent communication skills, liaising with patients and clinicians over multiple channels i.e. telephone, email.
The post holder will work positively and flexibly to support the needs of the service, be motivated, ready for the next challenge and enjoy working as part of a very busy team.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply
Main duties of the job
o Provide a comprehensive clerical, administrative and secretarial support service.o Communicate and exchange complex, sensitive information across the organisation both internally and externally, usingtact and persuasive skills and demonstrate excellent communication skills and the ability to handle sensitive and confidentialinformation.o Responsible for organising meetings, preparing papers and taking minutes.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and Knowledge Essential
NVQ 3 or equivalent qualification or relevant experience Experience of using computer-based management information systems Experience and an ability to prepare detailed reports Experience of using computer software programmes
Desirable
Experience of working in an environment where both tact and diplomacy has had to be used Knowledge of the structure and operation of the Health Board
Experience Essential
Advanced Keyboard Skills equivalent to RSA 2/3 Excellent communicator at all levels within and outside an organisation including an ability to communicate effectively with patients and members of the public
Skills and Attributes Essential
Demonstrate PTHB Values Excellent verbal and written communication skills Identify, prioritise and work to short deadlines Work without supervision to achieve the objectives of the post Design and layout reports, forms and other documents to a high quality and appropriate format Take accurate minutes Collate and undertake a basic analysis of data Prepare information for meetings and seminars Communicate clearly and succinctly, both orally and written
Desirable
Some ability to speak, read and/or write Welsh, or an eagerness to learn.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Powys Teaching Health Board
Address Bryntirion Resource Centre
Welshpool Hospital
Welshpool
SY21 7DU
United Kingdom
Employer's website https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)