About this role
Job summary
To be responsible for undertaking a wide range of reception duties and the provision of general support to the multidisciplinary team.
Main duties of the job
Duties can include but are not limited to, greeting and directing patients, effective use of the appointment system, booking appointments, processing of information and assisting patients as required. To act as the central point of contact for patients, the distribution of information, messages and enquiries for the clinical team, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers.
About us
East Croydon Medical Centre is centrally located in the fast developing town of Croydon with its many transport links.
The practice care for 25,000 patients from a diverse population.
We are a large, hardworking General Practice with a multi-disciplinary Team which includes Pharmacists, Practice Nurses, Healthcare Assistants, Physician Associates, GPs, along with a supportive and experienced administrative Team. We enjoy and feel positive about modern General Practice but also strive to ensure a healthy home/work balance. We are active members of our Primary Care Network and support the ethos behind this.
Job description Job responsibilities
Duties and Responsibilities:
The following are the core responsibilities of the receptionist. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
Maintaining and monitoring the practice appointment systemProcess personal, telephone and e-requests for appointmentsAnswer incoming phone calls, transferring calls or dealing with the callers request appropriatelySignpost patients to the correct serviceInitiating contact with and responding to, requests from patients, team members and external agenciesPhotocopy documentation as requiredData entry of new and temporary registrations and relevant patient information as requiredInput data into the patients healthcare records as necessaryDirect requests for information i.e. SAR, insurance / solicitors letters and DVLA forms to the administrative teamManage all queries as necessary in an efficient mannerCarry out system searches as requestedMaintain a clean, tidy, effective working area at all timesMonitor and maintain the reception area and notice boardsSupport all clinical staff with general tasks as requestedIn addition to the primary responsibilities, the medical administrator may be requested to:
Partake in audit as directed by the audit leadSupport administrative staff, providing cover during staff absencesAction incoming faxes when necessaryScanning of patient related documentation and attaching scanned documents to patients healthcare recordsComplete opening and closing procedures in accordance with the duty rotaAs required support in the management of repeat prescriptions, ensuring they are processed accurately and efficientlyOrdering and monitoring of stationery suppliesConfidentiality:
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriatelyInformation relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.This job description is not exhaustive and may be adjusted periodically after review and consultation. You will also be expected to carry out any reasonable duties which may be requested from time-to-time.
Person Specification
Experience Essential
Experience of working with the general public. Experience of working in a health care setting. Experience of administrative duties.
Desirable
Experience of medical terminology
Qualifications Essential
Educated to GCSE level or equivalent GCSE Mathematics & English (C or above)
Desirable
AMSPAR Receptionists Qualification NVQ Level 2 in Health and Social Care
Personal qualities Essential
Polite and confident Flexible and cooperative Motivated Forward thinker High levels of integrity and loyalty Sensitive and empathetic in distressing situations Ability to work under pressure
Skills Essential
Excellent communication skills (written and oral) Strong IT skills Clear, polite telephone manner Competent in the use of Office and Outlook Effective time management (Planning & Organising) Ability to work as a team member and autonomously Good interpersonal skills Problem solving & analytical skills Ability to follow policy and procedure
Desirable
EMIS / Systmone / Vision user skills
Other requirements Essential
Flexibility to work outside of core office hours Disclosure Barring Service (DBS) check
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name East Croydon Medical Centre
Address 59 Addiscombe Road
Croydon
CR0 6SD
United Kingdom
Employer's website https://www.eastcroydonmc.co.uk/ (Opens in a new tab)