About this role
Job summary
The role of Recruitment Administrator is to support our HR team in delivering an efficient recruitment process and supporting the HR team with any HR administrative tasks as necessary. The successful candidate will be responsible for providing administrative support throughout the recruitment lifecycle, ensuring a seamless experience for both candidates and hiring managers.
Main duties of the job
Recruitment:
Support workforce planning by maintaining and updating job descriptions, person specifications and recruitment documentation Create and post job adverts across platforms including Indeed, NHS Jobs, Wessex LMC and social media Screen applications and coordinate shortlisting with hiring managers Arrange interviews and manage communication with candidates, managers, agencies and external stakeholders Prepare and issue offer letters, contracts and associated employment documentation Coordinate pre-employment checks including references, right to work, DBS checks, professional licence checks and ID verification Support onboarding and induction processes for new starters Produce recruitment reports and monitor KPIs including time-to-hire and recruitment activity Support recruitment events and continuous improvement projects
About us
Shore Medical is a GP Super Partnership with 6 practices across Poole and Bournemouth. We aspire to offer exceptional care to our 58,000 patients and are innovative in our approach to developing new teams and pathways to ever improve how general practice is delivered. We have a friendly and supportive team of more than 200 staff, with over 40 GPs, Pharmacists, Paramedics, Nurses, Mental Health specialists and our range of administrative staff.
The Practices in the Partnership are:
Lilliput Surgery Poole Road Medical Centre Wessex Road Surgery Heatherview Medical Centre Fernside Surgery Parkstone Tower Practice
Job description Job responsibilities
Recruitment Administration:
Organise, compile, update company personnel records and documentation using our shared folder and HR management system Practice Index Manage and update HR databases with varying information such as new hires, leavers, terminations, sick leave, warnings, holidays etc Post job advertisements on internal and external job boards and social media platforms such as Indeed, Wessex LMC, NHS Jobs Conduct initial screening of applications as required and send shortlisted candidates to recruiting manager Schedule interviews and coordinate logistics with candidates and hiring managers Draft and send offer letters and other employment documentation such as contracts of employment via e-sign Carry out start to end onboarding tasks for successful candidates, including reference checks and background screening/ID checks/DBS Assist in organising and managing new starters Induction, on-boarding, and training programs Liaise with recruitment agencies and external vendors Maintain and update recruitment databases and reports including filing and archiving HR Administration:
Provide administrative and coordination support within the Department as required such as changes to contracts and flexible working requests Assisting and attending HR meetings, taking minutes as required Ensure training records and certificates are saved down in staff members digital HR record or Practice Index HR Management system
Person Specification
Qualifications Essential
Educated to high standard of GCSE in Maths, English language.
Desirable
Evidence of GCSE
Knowledge and Skills Essential
Strong IT skills in MS Word, Excel, and Outlook The ability to manage own time effectively. Ability to respond promptly to HR related queries Excellent interpersonal and people-facing skills. Able to develop constructive working relationships with others Ability to be flexible and positive, demonstrating the can-do attitude Able to plan and organise workloads to meet conflicting work demands and deadlines
Experience Essential
Demonstrable experience of undertaking clerical and administrative duties Previous experience of working in a role involving some form of HR/recruitment responsibility Experience of working successfully with people at all levels of the company structure, individually and in groups in a professional, credible, and comfortable manner Awareness of confidentially and data protection requirements
Desirable
Previous experience in a fast paced recruitment or HR environment
Qualities and Attributes Essential
Friendly, approachable and positive attitude to work, colleagues and all staff Have tact and diplomacy in direct and indirect emotional circumstances Possess flexibility and willingness to learn Detail-oriented and highly organised Empathic communicator, with the ability to see things from the other person's point of view
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Shore Medical PCN
Address Heatherview Medical Centre
2 Alder Park, Alder Road
Poole
BH12 4AY
United Kingdom
Employer's website https://shoremedical.co.uk/ (Opens in a new tab)