About this role
Job summary
Hyde Park Surgery is looking for a clinical data administrator to join our team to assist in the delivery of the highest standard of care. This is a varied role working with clinicians and managers to help develop, implement and maintain processes to achieve excellent outcomes for our patients. The successful candidate will need to have good IT skills, have an eye for detail, be pro-active and enthusiastic. You will work with and be supported by clinicians and admin staff and form part of our team providing care for our diverse patient populations. Please see the job description for more details.
Main duties of the job
MAJOR DUTIES AND RESPONSIBILITIES:
Clinical coding:
Entering accurate information onto patient records.
Arrange any actions as appropriate
Administer the call and recall system:
Ensuring patients are invited to all appropriate reviews.
Ensure a safety net process is in place.
Develop new systems for recall as technology changes.
Quality Schemes (QOF & GPOP etc.)
Review the schemes on an annual basis and advise of changes and plan methods for achievement.
Run regular patient searches and report to practice teams to support achievement.
Summarise patient records
Enter relevant medical information on new patients electronic medical records as per the summarising protocol.
Checking files sent electronically through GP2GP are correct.
Ensuring the summarising protocol is kept up to date.
Document Management
Assist with workflow duties.
Ensure actions resulting from incoming workflow is completed.
Any other delegated duties considered appropriate to the post. An ability to adapt to new circumstances will be essential.
About us
Hyde Park Surgery is situated in an inner-city area within the Woodsley Primary Care Network (PCN) under Leeds Integrated Care Board (ICB).
There are four partners in the practice. We also have three salaried GPs. Our nursing team consists of two practice nurses and two health care assistants. The team provides a holistic and collaborative approach to health care provisions within the practice. Our Practice Manager works full time and is supported by the Assistant Practice Manager. We have a hard working and dedicated team of receptionists who are supported by the Reception Manager.
The practice population includes a significant proportion of ethnic minority patients, mainly of South Asian origin. We have a high young and lower elderly population as many students living within the practice boundary register with the practice.
We provide a full range of primary care services including maternity care, child health surveillance, contraceptive services, minor surgery and long term conditions clinics.
Job description Job responsibilities Hyde Park SurgeryJob Description Data Administrator
MAIN PURPOSE OF THE POST:Medical data coding from clinical correspondence to ensure accurate and timely updating of medical records. Administer the call and recall system. Running patient and reporting data to support the Quality and Outcomes Framework (QOF) and all Quality Schemes. Summarise patient records and GP2GP transfers and assist with document workflow and provide administrative support to the practice.
RESPONSIBLE TO: Management Team
HOURS PER WEEK: 22.5 hours per week (negotiable for the right candidate)
SALARY: £15.50 per hour (depending on experience)
SPECIAL REQUIREMENTS OF THE POST:
An understanding, acceptance and adherence to the need for strict confidentiality.
Excellent knowledge of medical and pharmaceutical terms.
Understanding of the summarising process and adherence to the practice summarising style.
Excellent attention to detail and accuracy to spot errors and anomalies in a record, and to enter medical information correctly.
Ability to read and process information quickly.
Good knowledge of SystmOne clinical system and general computer literacy.
A methodical and logical approach to work.
The ability to use own judgement, resourcefulness and common sense.
A genuine care about the quality of patient data and improving patient outcomes through accurate coding and the maintenance of medical records.
Willingness to comply with all mandatory training including smart card and Information Governance training.
MAJOR DUTIES AND RESPONSIBILITIES:
Clinical coding:
Entering accurate information onto patient records.
Arrange any actions as appropriate.
Administer the call and recall system:
Ensuring patients are invited to all appropriate reviews.
Ensure a safety net process is in place
Develop new systems for recall as technology changes.
Quality Schemes (QOF & GPOP etc.)
Review the schemes on an annual basis and advise of changes and plan methods for achievement.
Run regular patient searches and report to practice teams to support achievement.
Summarise patient records
Enter relevant medical information on new patients electronic medical records as per the summarising protocol.
Checking files sent electronically through GP2GP are correct.
Ensuring the summarising protocol is kept up to date.
Document Management:
Assist with workflow duties.
Ensure actions resulting from incoming workflow is completed.
Any other delegated duties considered appropriate to the post. An ability to adapt to new circumstances will be essential.
Confidentiality
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation.
All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data
Equality and diversity
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings, priorities and rights.
Personal/Professional development
The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:
Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Quality
The post-holder will strive to maintain quality within the practice, and will:
Alert other team members to issues of quality and risk
Assess own performance and take accountability for own actions, either directly or under supervision
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
Work effectively with individuals in other agencies to meet patients needs
Effectively manage own time, workload and resources
Communication:
The post-holder should recognize the importance of effective communication within the team and will strive to:
Communicate effectively with other team members
Communicate effectively with patients and carers
Recognize peoples needs for alternative methods of communication and respond accordingly
Contribution to the Implementation of Services:
The post-holder will:
Apply practice policies, standards and guidance
Discuss with other members of the team how the policies, standards and guidelines will affect own work
Participate in audit where appropriate
Person Specification
Qualifications Essential
Knowledge of SystmOne clinical computer system. Computer literate and experience of clinical coding and summarising.
Experience Essential
Experience of working in primary care.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Hyde Park Surgery
Address Woodsley Road
Leeds
LS6 1SG
United Kingdom
Employer's website https://www.hydeparksurgery.co.uk/ (Opens in a new tab)